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AGREEMENT
This Agreement, effective on April 1, 2004, has been negotiated between the Ocean County Board of Chosen Freeholders, hereinafter referred to as "Board" or "County" and the Office and Professional Employees International Union, Local #32, A.F. of L. - C.I.O.-C.L.C., representing White Collar Supervisors hereinafter referred to as "Union."
ARTICLE 1
PURPOSE
The purpose of this Agreement is to set forth herein all negotiable terms and conditions of employment.
ARTICLE 2
RECOGNITION OF THE UNION
The Board recognizes the O.P.E.I.U., Local #32, A.F. of L. - C.I.O.-C.L.C. as the exclusive representative of all White Collar Supervisors with the exception of managerial employees, or employees whose titles are more appropriately assigned to other collective bargaining units. Said Union is permitted to negotiate with the Board for the purposes provided for under Chapter 303, Public Laws of 1968 and Chapter 123, Public Laws of 1974, with respect to salary, hours, and those terms and conditions of employment permitted by said statutes.
ARTICLE 3
MANAGEMENT RIGHTS
A. The Board hereby retains and reserves unto itself, without limitations, all powers, rights, authority, duties and responsibilities conferred and vested in it prior to the signing of this Agreement by the laws and Constitutions of the State of New Jersey and of the United States; including, but without limiting the generality of the foregoing, the following rights:
1. All management functions and responsibilities which the Board has not expressly modified or restricted by specific provision of this Agreement.
2. The right to establish and administer policies and procedures related to personnel matters, Board controlled activities, training, operational functions, performance of services and maintenance of the facilities and equipment of the Board.
3. To reprimand, suspend, discharge or otherwise discipline employees.
4. To hire, promote, transfer, assign, reassign, lay-off and recall employees to work.
5. To determine the number of employees and the duties to be performed.
6. To maintain the efficiency of employees; to establish, expand, reduce, alter, combine, consolidate, or abolish any job or job classification, department or operation or service.
7. To determine staffing patterns and areas worked, to control and regulate the use of facilities, supplies, equipment, materials and any other property of the Board.
8. To determine the number, location and operation of divisions, departments, work sections and all other work units of the Board, the assignment of work, the qualifications required, the performance standards and the size and composition of the work force.
9. To subcontract for any existing or future services as determined necessary by the Board.
10. To make or change Board rules, regulations, policies and practices consistent with the specific terms and provisions of this Agreement.
11. And otherwise to generally manage the affairs of the Board, attain and maintain full operating efficiency and productivity and to direct the work force.
B. The exercise of the foregoing powers, rights, authority, duties and responsibilities of the Board shall only be limited by the provisions of this Agreement.
C. In recognition of the rulings of the Courts of New Jersey, the parties recognize that the exercise of managerial rights is a responsibility of the Board on behalf of the taxpayers and that the Board cannot bargain away or eliminate any of its managerial rights. Therefore, no grievance may be filed under this Agreement which in any way interferes with, undermines or restricts the exercise of any managerial right by the Board or any of its authorized managerial executives.
ARTICLE 4
NO STRIKE CLAUSE
A. It is recognized that the need for continued and uninterrupted operation of the Board's departments is of paramount importance to the citizens of the community and that there should be no interference with such operations.
B. The Union covenants and agrees that during the term of this Agreement neither the Union nor any members of the Union, nor any member of the bargaining unit, nor any person acting in its behalf will cause, authorize or support nor will any of its members take part in any strike (i.e., the concerted failure to report for duty or willful absence of any employee from his/her position, or stoppage of work or abstinence in whole or in part from the full, faithful and proper performance of the employee's duties of employment), work stoppage, slow down, walkout or other job action against the Board. No lockout of employees shall be instituted or supported by the County during the term of this Agreement.
C. The Union agrees that it will do everything in its power to actively discourage any strike, work stoppage, slow down, or other activity aforementioned, including, but not limited to, publicly disavowing such action and directing all such members who participate in such activities to cease and desist from such activities immediately and to return to work, along with such other steps as may be necessary under the circumstances, and to bring about compliance with its order. The Union agrees that it will undertake any necessary actions at its own expense to terminate any of the above activity on the part of its members of the bargaining unit.
D. Any activity enumerated above on the part of a Union member or member of this bargaining unit will be deemed as appropriate grounds for the termination of employment from the Board.
ARTICLE 5
GRIEVANCE PROCEDURE 1. Definitions
A. A "grievance" is an allegation by an employee or the Union that a specific provision of this Agreement has been violated. These grievances may only be submitted to binding arbitration as a final step in the procedure.
B. All other allegations that there has been a violation, misinterpretation or a misapplication of policies, rules and administrative decisions may be submitted to all steps of the grievance procedure up to the County Administrator's level, and the County Administrator's decision on these matters will be final and binding. These non-contract grievances may not be submitted to binding arbitration.
C. Nothing in this procedure shall preclude an employee from exercising his/her legal or Civil Service rights.
D. A "grievant" is an employee or person party to this Agreement who files a grievance.
E. "Representative" is a person or agent designated to represent either party in this procedure.
F. "Day" means workday.
G. "Party in interest" is a person, agent or agency with an interest in the grievance.
H. "Class grievance" is a formal grievance by two (2) or more employees.
I. "Group grievance" is the same or similar formal grievance by two (2) or more employees each in the same department.
2. Procedures
A. Grievances shall be processed promptly and expeditiously.
B. Formal grievances and appeals shall be filed in writing.
C. Communications and decisions concerning formal grievances shall be in writing.
D. A grievant shall be permitted a representative at all levels of the procedure and witnesses as determined by the hearing officer, provided requests for such are filed two (2) days prior to the hearing.
E. Grievances may only be advanced to Step 2 or higher by Union Officers or Shop Stewards.
F. There shall be no additional evidence submitted during the grievance process once a grievance has been submitted to the County Administrator, unless same was unavailable and is shared with the other party prior to a formal hearing at the next level of jurisdiction.
G. Failure by a grievant to process a grievance within the specified time limits shall render the grievance as settled in favor of the Board.
H. Failure by the County Administrator to issue a decision within the specified time limits shall render the grievance advanced to the next level.
I. Class grievances shall be filed at Level 2 within ten (10) days of the occurrence of a class grievance.
3. Processing
A. Time Limit - The number of workdays indicated at each level should be considered as a maximum and every effort should be made to expedite the process. Time limits at Step One shall begin with the day of the event giving rise to the grievance or the day the Union or grievant first became aware or should have become aware of the problem, whichever is later.
Informal Step - All grievances shall be discussed with the Department Head or Representative prior to submission of a written statement as required below.
B. Step 1 - The grievant and/or his/her representative shall present a written statement of the alleged grievance to the Department Head. The grievant must file the written grievance within fifteen (15) workdays of the occurrence of the grievance. The Department Head will review the grievance and investigate the facts and submit a written answer to the grievant within seven (7) work days of the submission date on the grievance form.
C. Step 2 - If the grievant is dissatisfied with the answer submitted by the Department Head during the Step 1 of this process, then the Union Representative may appeal the Department Head's written answer within seven (7) work days after receipt of the answer at the first step by the grievant.
The Employee Relations Director or his/her designee shall review the grievance appeal, investigate the facts and submit a written answer to the Union Representative within seven (7) work days of the submission of the grievance at Step 2.
D. Step 3 - If the grievant is dissatisfied with the answer submitted by the Employee Relations Director at Step 2, the grievant and/or his/her representative may appeal the answer of the Employee Relations Director within seven (7) workdays after receipt of the written answer at the second step of the process by the grievant. The employee may request that the County Administrator schedule a hearing. Should the Administrator determine that a hearing would be advantageous to the parties it shall be scheduled within seven (7) workdays after receipt of the grievance appeal from the County Employee Relations Director's decision at Step 2 of the process.
The County Administrator will submit a written answer to the grievant within seven (7) work days after the adjournment of the hearing. The hearing by the County Administrator will take place within twenty-one (21) workdays after the scheduled date is submitted to the grievant. Should the County Administrator not request a hearing, the Administrator shall submit a written answer to the Union Representative within seven (7) work days of the submission of the grievance at Step 3. The decision of the County Administrator shall be final and binding on all matters except contract violations.
E. Step 4 - If the grievant is still dissatisfied with the answer received from the County Administrator and the grievance is a matter of contract violation, then the grievance may be submitted to arbitration in accordance with the procedure outlined below:
1. Within twenty (20) workdays of the decision of the County Administrator, the Union Representative may request arbitration of the grievance by filing notice of the grievant's continued disagreement with the Employee Relations Director.
2. Within five (5) workdays of such notice the Union Representative shall request a list of arbitrators from the Public Employment Relations Commission.
3. Within five (5) workdays of the receipt of such list, an arbitrator shall be selected by alternately striking names from the list; the Union Representative striking first. If the arbitrator is unable to serve, another list shall be requested and the process repeated, unless the time is extended by mutual agreement.
4. Within twenty (20) work days of notice of selection, the designated arbitrator shall establish a hearing date, shall establish rules governing such a hearing and shall conduct such hearing, except as provided otherwise herein.
5. The arbitrator must first rule on the arbitrability of the grievance if so requested by either party.
6. The arbitrator shall have no power to add to, subtract from or alter the language of this Agreement. He/She shall have no power to make an award inconsistent with law and shall have no power to entertain grievances that do not constitute violations of this Agreement. The arbitrator shall rule only on the interpretation of the clause of the Agreement involved.
7. The arbitrator shall have no power to make an award or, in any matter which is not within the Board's power to implement, including monetary awards, require appropriations from governmental agencies other than the Board of Chosen Freeholders.
8. The arbitrator's decision shall be binding on all parties on matters regarding violations of the contract, except that if his/her decision requires Legislative action, such decisions shall be effective only if such legislation is enacted.
9. The cost of the services of the arbitrator shall be shared equally by the parties in interest.
10. An arbitrator shall be empowered to hear only one grievance for each appointment he/she receives; provided, however, that in the event there is more than one grievance presented and the grievances arise out of the same set of facts or involve the same materially and substantially identical issues, a single arbitrator shall be empowered to adjudicate all such grievances. It is expressly understood and agreed that the grievance procedure shall be the sole and exclusive remedy for all grievances which are arbitrable under this Agreement. This provision is not a waiver of individual rights, beyond this Agreement.
4. General Provisions
1. No prejudice will attend any party in interest by reason of the utilization or participation in the grievance procedure.
2. The filing, pendency or hearing of any grievance shall not impede the normal management of the work force or operation of any of the Board's agencies.
3. All records of grievance processing shall be filed separately.
4. Forms for grievance processing shall be mutually agreed upon by the parties to the Agreement. The Union and Employee Relations Director will distribute the forms as required.
5. Parties in interest will cooperate in investigating and providing pertinent information concerning a grievance being processed.
6. Notice of hearings shall be made to the grievant at least forty-eight (48) hours in advance and such hearings shall be held on the Board's premises.
7. The Board agrees that in the presentation of a grievance there shall be no loss of pay for the time spent in presenting the grievance by the grievant and one (1) Union Representative and witnesses who are employees of the Board throughout the grievance procedure. However, no employees or officials will be permitted to investigate or process grievances during working hours without the approval of the Employee Relations Director.
ARTICLE 6
EMPLOYEE MANUALS
For informational purposes, Personnel Handbooks have been prepared and distributed by the Department of Employee Relations to all employees in the bargaining unit.
ARTICLE 7
NON-DISCRIMINATION
The parties agree that they will comply with all State and Federal statutes regarding discrimination. For example, no employee will be discriminated against because of race, creed, color, religion, sex, sexual orientation, disability, union affiliation or age. No employee, because of sex, shall be denied or discriminated against in the employment of any job/position within the bargaining unit of our Agreement.
ARTICLE 8
SENIORITY
A. Notice of job openings or vacancies within titles covered by this contract shall be posted prior to filling the position.
B. Seniority, which is defined as continuous, unbroken service with the employer, will be given consideration by the employer with respect to promotions, however, service will be considered broken for the purpose of this clause, if an employee who has served continuously with the employer for at least one (1) year:
1. Should resign his/her position and not be rehired by said employer within three (3) months of said resignation.
2. Should an employee retire.
3. Should an employee suffer a validated dismissal.
4. Should an employee request and receive a voluntary transfer out of the bargaining unit or out of the work force of the Board.
C. The employer shall fill permanent job openings by promoting employees from the next lower rated job titles, provided these employees possess the requirements enunciated by the NJ Department of Personnel law and who are subsequently certified by the NJDOP. In all instances, employees promoted must possess the skills, ability and knowledge to perform the duties required by the higher rated job.
D. If there are two (2) or more employees with equal skill and ability to perform work at the discretion of the administration, the employee with the greatest seniority shall be given preference. If the employee with the greatest seniority cannot perform the higher rated job, then the administration shall promote the employee which it deemed to be next eligible.
E. Vacations - Whenever more than one employee requests vacation at a job location at any particular time, the Board shall endeavor to honor all vacations as requested. However, when vacations cannot be granted to all employees requesting vacations for a particular period, the employees with the greatest seniority shall be granted their vacations first. No employee will be permitted to take a vacation during the peak period of work for his/her department. Peak periods will be designated by the administration each year.
ARTICLE 9
HOLIDAYS
Each full-time employee covered by this Agreement shall enjoy the following holidays with pay, to be observed on the dates specified each January by the Board of Chosen Freeholders:
New Years Day Labor Day
Martin Luther King Day Columbus Day
Lincoln's Birthday Veteran's Day
Washington's Birthday Election Day
Good Friday Thanksgiving Day
Memorial Day Thanksgiving Friday
Independence Day Christmas Day
The County will comply in granting a holiday whenever the Governor of the State of New Jersey and the Board of Chosen Freeholders takes an official action to declare an extra holiday. Employees working on any of the above days shall receive overtime pay at a rate of time and one-half ( 1 ½ x) for all hours worked plus one (1) day straight time wages. If a member of the bargaining unit should work beyond a normal eight (8) hour shift, he/she shall be paid double time and one-half ( 2 ½ x) for those hours continuously worked on the holiday.
ARTICLE 10
LONGEVITY PAY
Longevity Pay for all classified permanent employees covered by this Agreement will be based upon the schedule set forth below:
7 years 3.0% of base salary
12 years 4.6% of base salary
17 years 5.7% of base salary
22 years 6.5% of base salary
27 years 7.3% of base salary
32 years 8.0% of base salary
ARTICLE 11
BEREAVEMENT PROVISION
All employees shall have up to three (3) days leave in the event of a death of a spouse, common-law spouse, child, parent, grandparent, brother, sister, brother-in-law, sister-in-law, mother-in-law, father-in-law, son-in-law, daughter-in-law, grandchild, uncle or aunt of the employee or any other member of the immediate household. One (1) day leave will be given to attend the funeral services of a spouse's aunt, uncle or grandparent.
Such leave will not be taken until the immediate supervisor is notified of the instance of bereavement. The employer may require proof of loss of a decedent whenever such requirement appears reasonable. Bereavement leave is specifically provided to allow eligible employees time to make necessary arrangements and attend funeral services. Therefore, bereavement leave must include one of the following days:
Date of death
Any day of viewing
Date of interment
Day of religious or memorial service
In no event shall any part of bereavement leave occur more than fifteen (15) days from the date of death except for extenuating circumstances. Abuse of the Bereavement Provision shall be cause for disciplinary action.
ARTICLE 12
PERSONAL LEAVE
Each employee may be eligible for three (3) days Personal Leave, which may be used for personal business which cannot be conducted after the work day. Use of Personal Days shall require forty-eight (48) hours notice, except in the case of any emergency. The employee must have the permission of his/her immediate supervisor before Personal Leave can be taken. Personal Leave shall not be unreasonably denied. For new employees in their first calendar year of service, Personal Leave shall be granted as follows:
Date of Initial Hire Amount of Personal Leave
January 1 thru April 30 3 days
May 1 thru August 31 2 days
September 1 thru October 31 1 day
November 1 thru December 31 0 days
Employees hired on or after October 1 through October 31 of their first calendar year in service may use the one Personal Day to be awarded to them after two months of service, but must use the day prior to the end of the calendar year. Except for employees hired on or after October 1 through October 31 of their initial calendar year of service, no employee shall be entitled to use Personal Leave until he/she has worked three months for the County.
Personal Days shall not be carried over from one calendar year to the next and must be used in increments of one full day.
ARTICLE 13
DUES CHECKOFF
Following the successful completion of the first ninety (90) days of employment, the Employer agrees to deduct from the earnings of each employee Union member dues, initiation fees and special assessments when said employee has properly authorized such deductions in writing. The Union will indemnify, defend and save harmless the County against any and all such claims, demands, suits or other forms of liability that shall arise out of or by reason of action taken by the County in reliance upon salary deduction authorization cards submitted by the Union to the County. The County will forward all dues deduction monies collected on a monthly basis to the Secretary-Treasurer of the Office and Professional Employees International Union, Local #32. A list of the names of the deductees will be forwarded annually.
ARTICLE 14
AGENCY SHOP
The parties agree that for the term of this Agreement, in accordance with New Jersey Statutes, any employee in a title covered by this Agreement on the effective date of this Agreement who is not a member of the Union shall pay an agency shop fee equal to 85% of the dues, initiation fees and special assessments of the bargaining agent. Such fees shall be deducted from the pay of the employees affected following the successful completion of the first ninety (90) days of employment. The contract language shall serve as authorization for the deduction of these fees. The bargaining agent agrees to save the Employer harmless from any and all actions it takes under this Article.
ARTICLE 15 VACATION LEAVE
Vacation Leave will be granted to each full-time employee in hours on the following basis:
1. For an employee with no more than twelve (12) months of service...one (1) day, in hours, for each calendar month employed.
2. For an employee who has served one (1) year and one (1) day up to a total of four (4) years...twelve (12) working days, in hours, per year.
3. For an employee who has served four (4) years and one (1) day up to eleven (11) years...fifteen (15) working days, in hours, per year.
4. For an employee who has served eleven (11) years and one (1) day up to nineteen (19) years...twenty (20) working days, in hours, per year.
5. For an employee who has served nineteen (19) years and one (1) day...twenty-five (25) working days, in hours, per year.
New full-time employees, both provisional and permanent, shall earn, but are not permitted to use, vacation leave during the first three months of employment. Employees who are not retained at the conclusion of the three month period shall not be entitled to any leave accumulated during that time.
Each employee shall be informed of his/her vacation time through utilization of the County's computer system. Any employee leaving the service of the County shall have unused vacation leave paid to him/her on a pro-rated basis. If separation of service occurs, unearned vacation leave used will be deducted from the employee's last pay along with any other unearned time that the employee has utilized.
ARTICLE 16
SICK LEAVE
Sick Leave shall accumulate at the rate of one and one-quarter (1 1/4) days per month credited in hours in the first year of service, commencing on the first month or major portion thereof from day of hire. It is assumed that employee shall remain in the service of the County for the remainder of the calendar year, and the total number of sick days, pro-rated shall be credited to the employee in hours. If separation occurs, before the end of the year, and more sick leave has been taken than appropriated, on a pro-rated basis, the per diem rate of pay for the excess days shall be deducted from the final pay. Sick Leave shall accumulate from year to year with an additional fifteen (15) days credited in hours to the employee at the beginning of each successive calendar year. Days lost due to injury or illness arising out of or caused by County employment for which the employee has a claim for Worker's Compensation, shall not be charged to Sick Leave. Paid holidays occurring during a period of Sick Leave shall not be charged to Sick Leave.
Sick Leave may be used as credited even though it has not technically been earned, provided that the employee has worked for the Board in good standing and without any pattern of leave abuse for a period of one (1) full calendar year in which employment began, subject to proper notification.
Employees in the bargaining unit are also eligible for coverage under the County's reimbursement for unused sick days at retirement policy. This policy provides for reimbursement for unused sick days at retirement on the basis of one-half (1/2) pay for earned and unused Sick Leave hours to a maximum of $15,000. Employees are responsible for following all of the conditions and controls of this policy and all pertinent forms must be submitted to the Department of Employee Relations at least sixty (60) days prior to the date retirement commences. Employees have a choice of selecting either a lump sum payment or payments spread over a three-year period.
All other proper and authorized leaves as provided in the rules of the New Jersey Department of Personnel shall be recognized and constitute a part of this Agreement.ARTICLE 17
SICK LEAVE BUY-BACK PROGRAM
Purpose: The purpose of the Sick Leave Buy Back Program is to encourage employees to make judicious use of their annual sick leave allotment by providing a financial incentive.
Eligibility: In order to participate in this Program, an employee must satisfy all of the following conditions:
1. Must be an active employee of the County of Ocean or on an approved leave of absence without pay.
2. Must not be in calendar year of retirement.
3. Must have been employed by the County of Ocean not less than five (5) full years at the time of application.
4. Must be credited with at least the following number of hours of earned and unused sick leave on December 31st of the year preceding the year during which payments will be made:
6.5 hours per day Three Hundred and Ninety Hours (390)
7.0 hours per day Four Hundred and Twenty Hours (420)
7.5 hours per day Four Hundred and Fifty Hours (450)
8.0 hours per day Four Hundred and Eighty Hours (480)
5. Must have used not more than the following number of hours of sick leave during the calendar year which concludes on December 31st of the year preceding the year during which payments will be made:
6.5 hours per day Not more than forty-five hours and thirty minutes (45.30)
7.0 hours per day Not more than forty-nine (49.00)hours
7.5 hours per day Not more than fifty-two hours and thirty minutes (52.30)
8.0 hours per day Not more than fifty-six (56) hours
How the Program Works:
1. During January of each year, an eligible employee may request in writing (on a form designed for that purpose) that he/she be compensated for the following hours of earned and unused sick leave:
6.5 hours per day Between twenty-six (26) and fifty-two (52) hours (inclusive)
7.0 hours per day Between twenty-eight (28)and fifty-six (56) hours (inclusive)
7.5 hours per day Between thirty (30) and sixty (60) hours (inclusive)
8.0 hours per day Between thirty-two (32) and sixty-four (64)hours (inclusive)
2. Compensation shall be computed at the rate of sixty-five percent (65%) of the daily base wage on the date of application times the number of hours to be surrendered. Payment in the form of a payroll adjustment, subject to all appropriate deductions, shall be made on or about May 15th each year.
3. Employees who either do not qualify for this Program or choose not to participate in it shall continue to earn, use and accumulate sick leave in accordance with New Jersey Department of Personnel's rules and regulations.
ARTICLE 18
UNION LEAVE
Members of the bargaining unit may use up to a total of twenty-two (22) aggregate days for Union business leave each year. Only the Business Manager of O.P.E.I.U. Local #32 can request Union Leave and she/he will make such request to the Director of Employee Relations at least forty-eight (48) hours before it is to commence and the taking of such leave shall not impede the operation of any County department when it is taken. All use of such leave shall be reported to the Union and Director of Employee Relations to insure that the employees are actually utilizing the leave for union business. Use of Union Leave must directly pertain to the White Collar Supervisor employees represented by this contract. Joint County/Union discussions, authorized by the Director of Employee Relations about matters of mutual concern, shall not be applied against this benefit.
ARTICLE 19
TUITION REIMBURSEMENT
A. Statement of Policy Conditions and Eligibility:
1. Permanent full-time employees may be eligible for tuition reimbursement of eighty (80%) percent of tuition cost up to Five Hundred Dollars ($500.) per semester or One Thousand Dollars ($1,000.) per year.
2. Under no circumstances shall the employer be obligated to reimburse for any educational expense except tuition; with travel, fees, textbooks, materials and other non-tuition items specifically excluded.
3. The Department Head will approve of the courses in advance and certify that they are directly related to improving the performance of the County employee in his/her job classification and that the funds exist in the departmental budget for the expenses to be incurred.
4. Courses taken will be offered by institutions of higher learning in New Jersey, vocational and adult schools, the Public Service Institute and other courses sponsored by federal, state and local governments.
5. Reimbursement will be contingent upon successful completion of the course as evidenced by a certificate or great report which will accompany the voucher. Successful completion is defined as a final grade of C or better.
6. Except in unusual circumstances approval will not be granted for courses which require the employee to be absent during the normal work hours for County employees.
7. The candidate for an Associate Degree, Bachelor Degree or an advanced degree who expects at least fifty (50%) percent of the expenses to be borne by the Ocean County government will be required to sign an agreement indicating that he/she will not leave the employment of the County government for a one-year (1) period after receiving that degree.
B. Procedures:
1. Prior to registration for the course, application form ER 193 will be filled out in triplicate by the employee.
2. The employee will indicate whether the course is in a degree or non-degree program.
3. If the Department Head approved the application, it will be forwarded to the Department of Employee Relations. Upon approval of the Department of Employee Relations, one copy will be returned to the applicant, one to the Department Head, and one will be retained in the personnel file of the applicant.
4. Upon successful completion of the courses, the applicant will prepare a voucher reflecting the cost incurred for tuition and attach the approved application form and documentation indicating successful completion of the course to the voucher and forward to the Department of Finance for payment.
5. Notification will also be provided by the employees to the Department Head and Department of Employee Relations that the course has been successfully completed. ARTICLE 20
SEVERABILITY CLAUSE
If any part, clause, portion or article of this Agreement is subsequently deemed by a court of competent jurisdiction to be illegal, such clause, portion or article may be deleted and the remainder of the Agreement not so affected shall continue in full force and effect absent the affected clause. The County and the Union shall negotiate the impact of such change.
ARTICLE 21
BUFFER ZONE
A buffer zone of One Thousand Dollars ($1,000.) shall be maintained between the particular full-time supervisor and the highest paid full-time employee supervised by that particular supervisor. The provisions of the Buffer Zone shall not apply to any part-time employee. This provision will not be triggered until the conclusion of a ninety (90) day waiting period during which time the highest paid subordinate has been continuously supervised by the member of this bargaining unit to receive the benefit of this clause. Upon conclusion of this ninety (90) day waiting period, the salary adjustment shall be retroactive to the first day of such service.
ARTICLE 22
PRODUCTIVITY
The Union agrees that it will cooperate with the Ocean County Board of Chosen Freeholders and its agents in any productivity programs adopted by the Board of Chosen Freeholders concerning members of this bargaining unit. The Union agrees that it supports and will cooperate with all efforts of the Board of Chosen Freeholders to increase and improve productivity among members of this bargaining unit.
ARTICLE 23
WORK RULES
The Board of Chosen Freeholders may at its discretion adopt work rules for the efficient and orderly operation of its respective departments. The bargaining agent will be given a copy of any work rules fifteen (15) work days prior to the imposition of those rules and the bargaining agent will be required to make any consultative comments it may have no later than ten (10) work days after receipt of the proposed work rules. The Board of Chosen Freeholders will consider the comments of the bargaining agent but the final adoption of the work rules will be a decision of the Board of Chosen Freeholders and the implementation of the work rules document will be left to the discretion of the Board of Chosen Freeholders and the County Administrator.
ARTICLE 24
DISABILITY PLAN
All employees covered by this Agreement are eligible for coverage under the County's existing sixty (60) day disability plan. All of the conditions and controls under the plan are applicable to these employees.
ARTICLE 25
PERFORMANCE EVALUATION
The employer reserves the right to establish a performance evaluation system and to conduct the performance evaluations of all personnel covered by this Agreement. Performance evaluations will be conducted by the appropriate supervisor and the employee will be provided with a copy of his/her performance evaluation.
Any employee who wishes to discuss his/her performance evaluation with the appropriate supervisor shall contact the supervisor for an appointment for such discussion.
ARTICLE 26
VISION CARE
Vision Care benefits will be afforded to all members of the bargaining unit in accordance with the provisions set forth in the "Guidelines for Ocean County Vision Service Plan".
ARTICLE 27
JOB CLASSIFICATIONS
A. White Collar Supervisors will normally work only in their designated classifications except in those circumstances where management designates that they should work in another classification or work circumstance. If a White Collar Supervisor must work in a higher job classification, either that of another White Collar Supervisor with more authority and responsibility or a manager, then the White Collar Supervisor shall receive the daily equivalent of the yearly base salary of the employee being replaced for each day worked in the higher title, so long as the work exists for more than two (2) consecutive days. Once a person has worked two (2) consecutive days, compensation under this Article shall be retroactive to the first day of assignment.
If a White Collar Supervisor is required to work at a lower classification, the Supervisor shall receive his/her regular rate of pay.
B. A copy of resolutions creating new positions or abolishing old positions within the unit, or resolutions which change the salary of members of this unit, will be forwarded to the Union Business Manager.
ARTICLE 28
PROMOTIONAL REMUNERATION
Any employee who receives a promotion within the bargaining unit shall receive an increase in base salary of six percent (6%) or $2,500.00 (Two Thousand Five-Hundred Dollars) or the current minimum of the higher title, whichever is greatest, on the effective date of the promotion.
ARTICLE 29
HOSPITAL, SURGICAL, MAJOR MEDICAL, PRESCRIPTION AND RETIREMENT
BENEFITS
All permanent employees covered by this agreement shall be permitted to enroll in health benefits two (2) months from their date of hire.
A. Effective April 1, 1994, the County of Ocean shall provide medical coverage to County employees through the New Jersey State Health Benefits Program as supplemented by the NJ Local Prescription Drug Program and Chapter 88 P.L. 1974, as amended by Chapter 436 P.L. 1981. The parties recognize that the State Health Benefits Program is subject to changes enacted by the State of New Jersey that may either increase or decrease benefits. Qualified retirees shall be provided fully paid health insurance benefits pursuant to the provisions of Chapter 88, P.L. 1974 as the same may be amended from time to time.
B. The County shall not change the health insurance coverages referred to in paragraph A except for a plan that is equivalent or better. Provided, however, that the parties expressly recognize that the components of HMO plans are changed periodically by the plan providers and that the County has no control over or any obligations regarding such changes.
C. An eligible employee may change his/her coverage from traditional type of coverage to the PPO or to an HMO, or vice versa, only during the announced open enrollment period for each year after having been enrolled in the former plan for a minimum of one (1) full year. Regardless of this election, employees are specifically ineligible for any deductible reimbursement.
D. When a member from this bargaining unit is granted the privilege of a leave of absence without pay for illness, health coverage will continue at County expense for the balance of the calendar month in which the leave commences plus up to three (3) additional calendar months next following the month in which the leave commences. After that time has elapsed, if necessary, coverage for an additional period of eighteen (18) months may be purchased by the employee under the C.O.B.R.A. plan.
In the case of consecutive leaves of absence without pay, it is understood and agreed that the responsibilities of the County to pay for benefits remains limited to the original period of up to four (4) months.
ARTICLE 30
FAMILY DENTAL PLAN
Members of this bargaining unit, after the first of the month following three (3) full months of employment, shall be eligible for a Family Dental Plan contracted for with Blue Cross/Blue Shield or other suitable dental care provider.
The Family Dental Plan will be made available to eligible employees, spouses and children to age 19 and will be experience-rated. The maximum total cost for services per patient per benefit year is limited to $1,000. There will be a $25.00 deductible per patient per benefit year, to be paid by the employee, for up to the first three members of each family. However, this deductible is not applicable to preventive and diagnostic services as described below.
If the patient utilizes a participating dentist the percentage of coverage indicated next to each class of dental care will prevail:
Preventive and diagnostic
(x-rays, cleaning, check-up, etc.). . . . . .100%
Treatment and therapy
(Fillings).....................................................80%
Prosthodontics and periodontics,
inlays, caps and crowns,
oral surgery (ambulatory) ........................50%
Orthodontics
(limited to $800. per patient
over a 5 year period) ............................... 50%
ARTICLE 31
WORK HOURS
The work hours for White Collar Supervisors shall be as individually designated by the Board of Chosen Freeholders and the managerial executives to whom White Collar Supervisors report.
However, the parties further recognize that optimum efficiency and productivity may require adjustments from time to time to the number of regular hours in a work week for individual employees. Accordingly, the parties agree, the regular work week for employees may be adjusted to a greater or lesser number of hours and that base salaries for employees whose regular work week is so adjusted shall be expanded or contracted by 7 1/2% for each 2 hours the regular work week is correspondingly lengthened or shortened.
Any reduction in current employees' (hired prior to April 1, 1992) regular hours in a work week is to be the subject of negotiations.
All White Collar Supervisors shall continue to enjoy a one (1) hour daily lunch period, as well as two (2) fifteen minute breaks, one in the morning and one in the afternoon, which may be taken away from the employee work area.
The one (1) hour (unpaid) daily lunch period may be modified to one-half hour () at the request of a White Collar Supervisor and with the prior consent of the Department Head. Said consent may be withdrawn by the Department Head who will provide a minimum of forty-eight (48) hours notice of said change except in the case of an emergency.
ARTICLE 32
MILEAGE
Any Supervisor who is required in the performance of his/her regular duties to utilize his/her personal vehicle for County business, will be reimbursed in accordance with the existing County policy of mileage at the time of usage and at the prevailing rate. All Supervisors will report their mileage on the appropriate County form and will use the appropriate mileage voucher as prepared by the County for submission.
ARTICLE 33
RIGHTS AND PRIVILEGES OF THE UNION
A. The employer agrees to make available to the Union all available public information concerning negotiable matters between the County and the Union necessary to process any grievance or complaint. All requests shall be made through the Employee Relations Department.
No confidential labor relations information shall be made available at any time to the Union if the disclosure of same would in any way undermine the bargaining position of the County.
B. Whenever any representative of the Union or a supervisor is mutually agreed by the County and the Union to participate during working hours in negotiations, grievance procedures, labor relations, conferences or meetings, he/she shall suffer no loss in pay. The person involved has the responsibility of notifying the employee's immediate supervisor.
C. The Union has the right to utilize any supervisory bulletin board that currently exists and inter-office mail facilities of the County to contact members of the bargaining unit.
ARTICLE 34
OVERTIME
All employees shall be expected to complete their work in the time allotted during the normal working day. Any forty (40) hour per week employee scheduled to work beyond his/her regularly scheduled work day shall be paid at the rate of one and one-half (1 ½ x) times their base pay after the completion of eight (8) hours work in any scheduled work day or forty (40) hours of work in any scheduled work week.
Employees who work less than a forty (40) hour per week schedule i.e. 32.5 hours, 35 hours, 37.5 hours shall receive straight time compensation for hours worked up to forty (40) hours inclusive in a work week. Any hours worked passed forty (40) hours in a work week shall be compensated at one and one-half (1 1/2X) times their base pay.
If an employee is required to work on a Saturday or Sunday, unless those days are part of the employee's normal work week or schedule, he/she shall receive overtime compensation for hours worked on the weekend at the rate of one and one-half (1 1/2X) times the base hourly wage. This provision shall also apply to permanent part-time employees who are members of this bargaining unit.
At the request of the employee and with the prior approval of the Department Head, the employee may receive compensatory time at the applicable rate.
For the purpose of overtime each Department Head and a Union Representative will work together to develop appropriate seniority lists for posting. ARTICLE 35
NIGHT DIFFERENTIAL
Employees covered by this Agreement shall be eligible for an eight percent (8%) night differential if they are scheduled to work a "B" or "C" shift. Any shift starting subsequent to 3:30 P.M. will be considered a "B" or "C" shift.
ARTICLE 36
SALARY
A. Effective April 1, 2004 the minimum salaries for White Collar Supervisors covered by this collective bargaining agreement shall be as follows:
35 hours 37.5 hours 40 hours
Effective April 1, 2004 $31,000 $33,000 $35,000
Effective April 1, 2005 $32,000 $34,000 $36,000
Effective April 1, 2006 $33,000 $35,000 $37,000
B. Effective April 1, 2004 employees in the bargaining unit who work a thirty-five (35) hour work week shall receive an increase of One Thousand Eight Hundred and Thirty-Eight Dollars ($1,838.00) applied to their March 31, 2004 base salary or the new minimum as provided for in Paragraph A, whichever is greater.
C. Effective April 1, 2004 employees in the bargaining unit who work a thirty-seven and one-half (37.5) hour work week shall receive an increase of One Thousand Nine Hundred and Seventy Dollars ($1,970.00) applied to their March 31, 2004 base salary or the new minimum as provided for in Paragraph A, whichever is greater.
D. Effective April 1, 2004 employees in the bargaining unit who work a forty (40) hour work week shall receive an increase of Two Thousand One Hundred Dollars ($2,100.00) applied to their March 31, 2004 base salary or the new minimum as provided for in Paragraph A, whichever is greatest.
E. Effective April 1, 2005 employees in the bargaining unit who work a thirty-five (35) hour work week shall receive an increase of One Thousand Eight Hundred and Fifty-Six ($1,856.00) applied to their March 31, 2005 base salary or the new minimum as provided for in Paragraph A, whichever is greater.
F. Effective April 1, 2005 employees in the bargaining unit who work a thirty-seven and one-half (37.5) hour work week shall receive an increase of One Thousand Nine Hundred and Eighty-Nine ($1,989.00) applied to their March 31, 2005 base salary or the new minimum as provided for in Paragraph A, whichever is greater.
G. Effective April 1, 2005 employees in the bargaining unit who work a forty (40) hour work week shall receive an increase of Two Thousand One Hundred and Twenty-Five Dollars ($2,125.00) applied to their March 31, 2005 base salary or the new minimum as provided for in Paragraph A, whichever is greater.
H. Effective April 1, 2006 employees in the bargaining unit who work a thirty-five (35) hour work week shall receive an increase of One Thousand Eight Hundred and Seventy-Five ($1,875.00) applied to their March 31, 2006 base salary or the new minimum, as provided for in Paragraph A, whichever is greater.
I. Effective April 1, 2006 employees in the bargaining unit who work a thirty-seven and one-half (37.5) hour work week shall receive an increase of Two Thousand and Nine Dollars ($2,009.00) applied to their March 31, 2006 base salary or the new minimum, as provided for in Paragraph A, whichever is greater.
J. Effective April 1, 2006 employees in the bargaining unit who work a forty (40) hour work week shall receive an increase of Two Thousand One Hundred and Fifty Dollars ($2,150.00) applied to their March 31, 2006 base salary or the new minimum, as provided for in Paragraph A, whichever is greater.
ARTICLE 37
LEGAL AID
The Employer shall provide legal aid to all personnel covered by this Agreement as provided for in an Ocean County Resolution adopted by the Board of Chosen Freeholders on July 7, 1982; Indemnification of Employees.
ARTICLE 38
UNIFORM MAINTENANCE & ALLOWANCE
Effective with the 2004 contract period, any member of the bargaining unit required by the County to wear the prescribed uniform shall receive Six Hundred and Seventy-Five Dollars ($675.00) for their purchase and care. This amount shall increase
to Seven Hundred Dollars($700.00) in contract period 2005 and Seven Hundred and Twenty-Five Dollars ($725.00) during contract period 2006. These payments shall be made as follows: Effective on or before April 1, 2004 and 2005, any member of the bargaining unit required by the County to wear a uniform shall receive Three Hundred Dollars ($300.00) per contract year to defray the cost of purchasing the required uniform.
The maintenance allowance shall be payable in two payments. One in the amount of $175.00 payable on or before June 1, 2004 and shall be increased to $200.00 payable on or before December 1, 2004.
In contract periods 2005 and 2006 the maintenance allowance shall be payable in two payments of $200.00 each payable on or before June 1st and on or before December 1st..
Effective April 1, 2006 any member of the bargaining unit required by the County to wear a uniform shall receive Three Hundred and Twenty-Five Dollars ($325.00) for the contract year to defray the cost of purchasing uniforms which shall be payable on or about April 1, 2006.
It is understood that the maintenance payments shall be pro-rated for employees who work less than a full contract year. The employee shall be responsible for purchasing and wearing the appropriate style and color of uniform, including OSHA approved work shoes, if applicable, as designated by the County. Failure to conform to the uniform code may result in disciplinary action.
ARTICLE 39
FULLY BARGAINED CLAUSE
The parties agree that they have fully bargained and agreed upon all terms and conditions of employment that were or could have been the subject of negotiations. This Agreement represents and incorporates the complete and final understanding and settlement by the parties of all bargainable issues which were or could have been the subject of negotiations. There shall be no new negotiations on any such matters during the term of this Agreement.
ARTICLE 40
DURATION
The terms and conditions set forth in this Agreement shall become effective on April 1, 2004, except for those Articles which contain specific dates to the contrary, and shall continue in full force and effect until March 31, 2007, or until execution of a successor Agreement.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be signed and attested to this day of , 2004.
FOR THE OCEAN COUNTY BOARD
ATTEST: OF CHOSEN FREEHOLDERS
______________________ _____________________________
Daniel Hennessy James F. Lacey, Director
Clerk of the Board
FOR THE O.P.E.I.U., LOCAL #32
______________________________
Steven M. Tully, Business Manager &
Secretary/Treasurer
ATTEST:
______________________________
_______________________ Sharon Eastwick
Business Representative
______________________________
Mary Lee Sharpe
Negotiating Team Member
______________________________
Patricia A. Sansone
Negotiating Team Member
CONTRACT
BETWEEN
THE OCEAN COUNTY BOARD OF CHOSEN FREEHOLDERS
AND
THE OFFICE AND PROFESSIONAL EMPLOYEES INTERNATIONAL
UNION
REPRESENTING
WHITE COLLAR SUPERVISORS
______________________________________________________
April 1, 2004 - March 31, 2007
______________________________________________________
TABLE OF CONTENTS
ARTICLE NAME PAGE
1 PURPOSE 1
2 RECOGNITION OF THE UNION 1
3 MANAGEMENT RIGHTS 1 - 2
4 NO STRIKE CLAUSE 3
5 GRIEVANCE PROCEDURE 3 - 7
6 EMPLOYEE MANUALS 8
7 NON-DISCRIMINATION 8
8 SENIORITY 8 - 9
9 HOLIDAYS 9
10 LONGEVITY PAY 10
11 BEREAVEMENT PROVISION 10
12 PERSONAL LEAVE 11
13 DUES CHECKOFF 11
14 AGENCY SHOP 12
15 VACATION LEAVE 12
16 SICK LEAVE 13
17 SICK LEAVE BUY-BACK PROGRAM 13 - 15
18 UNION LEAVE 15
19 TUITION REIMBURSEMENT 16 - 17
ARTICLE NAME PAGE
20 SEVERABILITY CLAUSE 17
21 BUFFER ZONE 17
22 PRODUCTIVITY 17
23 WORK RULES 18
24 DISABILITY PLAN 18
25 PERFORMANCE EVALUATION 18
26 VISION CARE 18
27 JOB CLASSIFICATIONS 19
28 PROMOTIONAL RENUMERATION 19
29 HOSPITAL, SURGICAL, MAJOR
MEDICAL, PRESCRIPTION AND
RETIREMENT BENEFITS 19 - 20
30 FAMILY DENTAL PLAN 20 - 21
31 WORK HOURS 21
32 MILEAGE 22
33 RIGHTS & PRIVILEGES OF UNION 22
34 OVERTIME 22 - 23
35 NIGHT DIFFERENTIAL 23
36 SALARY 23 - 25
37 LEGAL AID 25
38 UNIFORM MAINTENANCE & ALLOWANCE 25 - 26
39 FULLY BARGAINED CLAUSE 26
40 DURATION 26 - 27
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