39
OCEAN COUNTY BOARD OF SOCIAL SERVICES
AND
THE OFFICE & PROFESSIONAL EMPLOYEES INTERNATIONAL UNION, (ACFM)
LOCAL 153
(SUPERVISORY UNIT)
JANUARY 1, 2009 THROUGH DECEMBER 31, 2011
Table of Contents
HYPERLINK \l "_Toc223941007" PREAMBLE PAGEREF _Toc223941007 \h 1
HYPERLINK \l "_Toc223941008" ARTICLE I - RECOGNITION PAGEREF _Toc223941008 \h 1
HYPERLINK \l "_Toc223941009" ARTICLE II - HOURS OF WORK PAGEREF _Toc223941009 \h 2
HYPERLINK \l "_Toc223941010" ARTICLE III - GRIEVANCE PROCEDURES PAGEREF _Toc223941010 \h 3
HYPERLINK \l "_Toc223941011" ARTICLE IV - DUES DEDUCTION PAGEREF _Toc223941011 \h 10
HYPERLINK \l "_Toc223941012" ARTICLE V - AGENCY SHOP PAGEREF _Toc223941012 \h 12
HYPERLINK \l "_Toc223941013" ARTICLE VI - COMPENSATION PAGEREF _Toc223941013 \h 13
HYPERLINK \l "_Toc223941014" ARTICLE VII - EDUCATION PAGEREF _Toc223941014 \h 15
HYPERLINK \l "_Toc223941015" ARTICLE VIII - TRANSPORTATION REIMBURSEMENT PAGEREF _Toc223941015 \h 17
HYPERLINK \l "_Toc223941016" ARTICLE IX - BEREAVEMENT LEAVE PAGEREF _Toc223941016 \h 18
HYPERLINK \l "_Toc223941017" ARTICLE X - PERSONAL LEAVE PAGEREF _Toc223941017 \h 19
HYPERLINK \l "_Toc223941018" ARTICLE XI - SICK LEAVE PAGEREF _Toc223941018 \h 21
HYPERLINK \l "_Toc223941019" ARTICLE XII - VACATION LEAVE PAGEREF _Toc223941019 \h 23
HYPERLINK \l "_Toc223941020" ARTICLE XIII - INSURANCE PAGEREF _Toc223941020 \h 25
HYPERLINK \l "_Toc223941021" ARTICLE XIV - SENIORITY PAGEREF _Toc223941021 \h 28
HYPERLINK \l "_Toc223941022" ARTICLE XV - JOB POSTINGS, PROMOTIONS AND TRANSFERS PAGEREF _Toc223941022 \h 29
HYPERLINK \l "_Toc223941023" ARTICLE XVI - UNION LEAVE PAGEREF _Toc223941023 \h 29
HYPERLINK \l "_Toc223941024" ARTICLE XVII - UNION REPRESENTATIVES PAGEREF _Toc223941024 \h 30
HYPERLINK \l "_Toc223941025" ARTICLE XVIII - MANAGEMENT RIGHTS PAGEREF _Toc223941025 \h 31
HYPERLINK \l "_Toc223941026" ARTICLE XIX - WORK OUT OF CLASSIFICATION PAGEREF _Toc223941026 \h 33
HYPERLINK \l "_Toc223941027" ARTICLE XX - WORK CONTINUITY PAGEREF _Toc223941027 \h 33
HYPERLINK \l "_Toc223941028" ARTICLE XXI - HOLIDAYS PAGEREF _Toc223941028 \h 34
HYPERLINK \l "_Toc223941029" ARTICLE XXII - LONGEVITY PAY PAGEREF _Toc223941029 \h 35
HYPERLINK \l "_Toc223941030" ARTICLE XXIII - FINANCIAL RESTRICTIONS PAGEREF _Toc223941030 \h 36
HYPERLINK \l "_Toc223941031" ARTICLE XXIV - VISION CARE PAGEREF _Toc223941031 \h 36
HYPERLINK \l "_Toc223941032" ARTICLE XXV - INVOLUNTARY TRANSFERS PAGEREF _Toc223941032 \h 37
HYPERLINK \l "_Toc223941033" ARTICLE XXVI - PERSONNEL FILES PAGEREF _Toc223941033 \h 37
HYPERLINK \l "_Toc223941034" ARTICLE XXVII - SEVERABILITY AND SAVINGS PAGEREF _Toc223941034 \h 38
HYPERLINK \l "_Toc223941035" ARTICLE XXVIII - FULLY BARGAINED PROVISION PAGEREF _Toc223941035 \h 38
HYPERLINK \l "_Toc223941036" ARTICLE XXIX - DONATED LEAVE PROGRAM PAGEREF _Toc223941036 \h 38
HYPERLINK \l "_Toc223941037" ARTICLE XXX - WORKER’S RIGHTS PAGEREF _Toc223941037 \h 39
HYPERLINK \l "_Toc223941038" ARTICLE XXXI - DURATION PAGEREF _Toc223941038 \h 39
PREAMBLE
WHEREAS, the Ocean County Board of Social Services, Toms River, New Jersey, (hereinafter referred to as the “Board”), and the Office & Professional Employees International Union, Local 153, AFL-CIO (hereinafter referred to as the “Union”), are desirous of entering into an agreement for the establishment of salaries, benefits and enumeration of other terms and conditions of employment, which shall be effective January 1, 2009 through December 31, 2011.
ARTICLE I - RECOGNITION
The Board agrees to recognize the Office & Professional Employees International Union, Local 153, AFL-CIO, as the sole exclusive collective bargaining agent for the employees in the following job classifications:
Child Support Supervisor
Human Services Specialist 4
Human Services Specialist 4 (Bilingual)
Social Work Supervisor
Social Work Supervisor (Bilingual)
Supervising Account Clerk
Supervising Account Clerk - Typing
Supervising Account Clerk - Assistance
Supervising Clerk
Supervising Clerk-Typist
Supervising Data Machine Operator
Supervising Telephone Operator
The following titles shall be excluded from the bargaining unit:
Supervisor Data Processing Operations
Technician, Management Information Systems
ARTICLE II - HOURS OF WORK
A. The normal workweek for all employees covered by this collective bargaining agreement shall consist of 37 ½ hours per week, which will be made up of seven and one-half (7 ½ ) work hours per day plus a lunch period of no less than thirty (30) minutes and no more than one (1) hour. Employees shall request a schedule between 8:00 a.m. – 5:00 p.m. to work 37 ½ hours per week (7 ½ hours per day) and must include the hours of 8:30 a.m. – 4:30 p.m.
This schedule must be approved by their immediate supervisor and this schedule will become the employee’s new work schedule.
B. Employees may request alternate hours of work to achieve seventy-five (75) hours per pay period. Employees may, with approval, adjust their workday within the hours of their approved work schedule.
C. The Director or his/her designee may arrange the lunch hours of employees to ensure that sufficient staff is available to the public at all times.
D. All hours for which an employee is deemed to be on active pay status shall be counted toward the threshold of thirty-seven and one-half (37 ½) and forty (40) hours of payment for overtime. Overtime earned between thirty-seven and one-half (37 ½) and forty (40) hours shall be compensated at straight time if wages are paid, or at the Director or his/her designee’s sole election, at time-and-one-half compensatory time. The Director or his/her designee must specifically authorize all overtime. The employee will be notified of the compensation method at the time the overtime is authorized.
E. The Agency shall be closed when the Director declares a State of Emergency. This closure shall be considered part of the work week and included as paid time.
ARTICLE III - GRIEVANCE PROCEDURES
A. Purpose
1. The purpose of this procedure is to secure, at the lowest possible level, equitable solutions to the problems which may arise affecting the terms and conditions of employment. The parties agree that this procedure will be kept as informal as may be appropriate.
Prior to any formal grievance being filed, the grievant and his/her steward may attempt to resolve a grievance in the informal manner specified below:
(i) The grievant and/or his/her steward may notify the grievant’s
immediate supervisor that a potential grievance exists and that an informal fact-finding meeting is desired to discuss the issue. The grievant’s immediate supervisor shall then schedule a meeting within three (3) working days to discuss the issue. Both the grievant and his/her steward may attend such a meeting with no loss of pay. If no resolution of the issue is forthcoming from this meeting, a formal grievance can be filed.
(ii) This informal grievance resolution mechanism shall in no instance change the specified time limits for filing a grievance unless both the Union and the Board mutually agree in writing to extend the time limits.
2. Nothing herein contained shall be construed as limiting the right of any employee having a grievance to discuss the matter informally with any appropriate member of the Administration, and having the grievance adjusted without the intervention of the Union.
3. The Union may propose that the first step of the grievance procedure be waived provided that said grievance is a non-contractual grievance on a Board policy matter. The proposal to waive the first step must be mutually agreed to by the Director of the Agency or his/her designee, and the Union representative.
B. Definition: The term “grievance” shall mean an allegation that there has been:
1. A misrepresentation or misapplication of the terms of this Agreement which is subject to the grievance procedure outlined herein and shall hereinafter be referred to as a “contractual grievance,” or
2. Inequitable, improper, unjust application or misinterpretation of rules or regulations, existing policy, or orders applicable to the Board of Social Services which shall be processed up to and including the Board of Social Services, and shall hereinafter be referred to as a “non-contractual grievance.”
C. Presentation of a Grievance: The Board of Social Services agrees that in the presentation of a grievance (at Steps 1, 2, 3 & 4) there shall be no loss of pay for the time spent in presenting the grievance by the grievant and one (1) Union representative, who is an employee of the Board, throughout the grievance procedure. This shall include two (2) days for presentation of Unfair Labor Practice complaints.
D. Steps of the Grievance: The following constitutes the sole and exclusive method for resolving grievances between the parties covered by this Agreement:
Step One
a. The grievant shall institute action under the provisions hereof in writing, signed and delivered to his/her supervisor within fifteen (15) working days after the grievant would reasonably be expected to know of its occurrence. Failure to act within said fifteen (15) days shall be deemed to constitute an abandonment of the grievance. The grievant may be represented by an employee who is a Shop Steward.
b. The Supervisor shall render a decision in writing within fifteen (15) working days after receipt of the grievance.
Step Two
a. In the event satisfactory settlement has not been reached, the grievant shall, in writing and signed, file his/her complaint with the Director of the Ocean County Board of Social Services within fifteen (15) working days following the determination at Step One. The grievant may be represented by an employee who is a Shop Steward.
b. The Director of the Ocean County Board of Social Services, or his/her designee, shall render his/her decision within fifteen (15) working days after the receipt of the complaint.
Step Three
a. Should the grievant disagree with the decision of the Director, or his/her designee, the grievant may, within fifteen (15) working days, submit to the Board a statement in writing and signed as to the issue(s) in dispute. In the event the grievant files his/her statement with the Board at least ten (10) working days prior to a Board meeting, the matter shall be placed on the agenda for that Board meeting. Statements filed less than ten (10) working days before a Board meeting may be heard by the Board at the meeting, or, at the Board’s discretion, placed on the agenda for the following meeting. All grievances will be reviewed and decided by the Board in the same month they are placed on the Board’s agenda. Any grievance to be reviewed and decided by the Board and placed on the agenda cannot be canceled, postponed, adjourned or tabled unless approved by both the Union and the Board. Such approval shall not be unreasonably withheld by either the Union or the Board. The Board shall review the decision of the Director together with the disputed areas submitted by the grievant. The grievant and/or the Union representative may request an appearance before the Board. The Board will render its decision within fifteen (15) working days after the Board meeting at which the matter has been reviewed. If the Board’s decision involved a non-contractual grievance, the decision of the Board shall be final.
b. While disciplinary grievances cannot be pursued to binding arbitration, the Union may pursue up to three (3) disciplinary grievances, per calendar year, to advisory arbitration. The Union shall be considered to have “pursued” a grievance to arbitration on the day the Union contacts the Public Employment Relations Commission (PERC) to assign an arbitrator and schedule an arbitration hearing. The contact with PERC may be oral or written. If there is any question as to the date of the contact, both parties may verify and confirm the date of contact with PERC.
c. The grievant may be represented by the Business Representative, Union Counsel, or both. A minority organization shall not present or process a grievance.
Step Four
a. Any unresolved contractual grievance (as defined in Section B - Definitions) except matters involving appointment, promotion, or assignment or matters within the exclusive province of the Civil Service Commission, may be appealed to arbitration only by the Union. The Union must file the request for arbitration within thirty (30) calendar days after the receipt of the Board’s decision.
b. Nothing in the Agreement shall be construed as compelling the Union to submit a grievance to arbitration or to represent an employee before the Civil Service Commission. The Union’s decision to request the movement of a grievance to arbitration or to terminate the grievance prior to submission to arbitration shall be final as to the interest of the grievant and the Union.
c. Where the grievance involves an alleged violation of individual rights specified in Civil Service Commission regulations for which a specific appeal to the Civil Service Commission is available, the individual may present his/her complaint to the Civil Service Commission directly. The grievant may pursue the Civil Service Commission procedure or the grievance procedure as herein provided. Once the grievant makes the selection of procedure, such selection shall be deemed final and binding and constitute an absolute waiver of the procedure not selected. The election will be made in writing at the appropriate time on the grievance form.
d. For those grievances which may be submitted to arbitration, an Arbitrator shall be assigned by PERC.
e. The decision or award of the Arbitrator shall be final and binding on the Board of Social Services, the Union, and the grievant or grievants to the extent permitted by and in accordance with applicable law and this Agreement, except where arbitration is pursued under Step Three of this Article.
f. The Arbitrator may prescribe an appropriate back pay remedy when he/she finds a violation of this Agreement, provided such remedy is permitted by law and is consistent with the terms of the Agreement, except that he/she may not make an award which exceeds the Board of Social Services’ authority. The Arbitrator shall have no authority to prescribe a monetary award as penalty for a violation of this Agreement.
g. The Arbitrator shall not have the power to add to, subtract from, or modify the provisions of this Agreement and shall confine his/her decision solely to the interpretation and application of this Agreement. He/she shall confine him/herself to the precise issues submitted for arbitration and shall have no authority to determine any other issues not so submitted to him/her, nor shall he/she submit observations or a declaration of opinions which are not essential in reaching the determination.
h. The cost of the services of the Arbitrator shall be borne equally by the Board and the Union. Any other expenses incurred in connection with the arbitration shall be paid by the party incurring the same.
i. The cost of the transcript, if any, will be borne by the party requesting it. If both parties request a transcript, the cost shall be shared equally.
j. Grievance settlements or decisions shall be binding and evidential in proceedings between the parties. There is no right to re-arbitrate the same issue already resolved by grievance proceedings. This is not to be construed as limiting the right of either party to introduce relevant evidence, including such grievance resolution, as to the prior conduct of the other party.
ARTICLE IV - DUES DEDUCTION
A. The Board agrees to deduct monthly from the pay of each employee, who furnishes a written authorization for such deduction in the form acceptable to the Board, the amount of Union dues as specified by the Union. Notification of any increase in dues shall be furnished to the Board by the Union at least thirty (30) days prior to the month in which the change of Union dues is to be made. Deduction of Union dues made pursuant hereto shall be remitted by the Board to the Union; c/o Secretary-Treasurer, Office & Professional Employees International Union, Local 153 A.F.L.-C.I.O. C.L.C., 265 West 14th Street, New York, New York, 10011, by the first working day following the last payday in which dues will be deducted in any calendar month. A copy of such a list shall also be furnished with the dues payment, identifying the employee, social security number, and total amount of dues deducted for the month.
B. All deductions agreed upon in Paragraph A above will be in compliance with Chapter 310, Public Laws of 1967, N.J.S.A. (R.S.) 52:14-15.9(e), as amended.
C. The Union will indemnify and save harmless the Board of Social Services against any and all claims, demands, suits or other forms of liability action, that shall arise out of or by reason of action taken by the Board of Social Services in reliance upon salary deduction authorization cards submitted by the Union to the Board of Social Services.
D. When an employee who is paying either the Union Dues or Representation Fee, is assigned to work in a position which is not recognized as being a part of the OPEIU bargaining unit on an interim or temporary appointment basis, such employee’s Union Dues or Representation Fee shall cease to be paid to the bargaining unit after the employee has been working in the interim or temporary assignment for a period in excess of 45 days.
Additionally, when an employee is assigned to work in a position which is recognized as being a part of the OPEIU bargaining unit on an interim or temporary basis, the Board shall have no obligation to deduct either the Union Dues or Representation Fee until the employee has worked in the interim or temporarily assigned position for longer than 45 days.
ARTICLE V - AGENCY SHOP
A. The Board agrees to deduct, in accordance with P.L. 1979, Chapter 477, as it relates to the Agency Shop provisions, from the pay of each employee covered by this Agreement, who does not furnish a written authorization for deduction of Union Dues, a Representation Fee equal to 85% of the Union dues, as may be certified to the Board by the Union at least thirty (30) days prior to the month in which the deduction of dues is to be made, commencing ninety (90) days after the date of hire of such employee, and submit such dues in the same manner specified in Article IV, Paragraph A.
B. In the event of rehire, such Representation Fee shall commence after thirty (30) days after the date of rehire.
C. The Union will indemnify and save harmless the Board against any and all claims, demands, suits or other forms of liability action, that shall arise out of the deduction of Paragraph A above.
D. When an employee who is paying either the Union Dues or Representation Fee, is assigned to work in a position which is not recognized as being a part of the OPEIU bargaining unit on an interim or temporary appointment basis, such employee’s Union Dues or Representation Fee shall cease to be paid to the bargaining unit after the employee has been working in the interim or temporary assignment for a period in excess of 45 days.
Additionally, when an employee is assigned to work in a position which is recognized as being a part of the OPEIU bargaining unit on an interim or temporary basis, the Board shall have no obligation to deduct either the Union Dues or Representation Fee until the employee has worked in the interim or temporarily assigned position for longer than 45 days.
ARTICLE VI - COMPENSATION
A. All of the employees covered by this Agreement shall receive the following wage increases added to their base:
Effective January 1, 2009 all salaries shall be
increased by 3.25%, retroactive to January 1, 2009.
Effective January 1, 2010 all salaries shall be
increased by 3.5%.
Effective January 1, 2011 all salaries shall be
increased by 3.5%.
In lieu of reimbursement for Auto Insurance and Vision Care, $500.00 will be added to all employees’ 2009 salary after the 3.25% is applied.
B. The steps will be eliminated from the Contract. There will be minimum salaries established for supervisors as follows:
| Titles | 2009 Minimum | 2010 Minimum | 2011 Minimum |
CSP Supervisor
HSS4
HSS4, Bilingual
Social Work Supervisor
Social Work Supervisor, Bilingual | $73,250.00 | $75,813.00 | $78,466.00 |
Supervising Account Clerk
Supervising Account Clerk-Typing
Supervising Clerk
Supervising Clerk, Typist
Supervising DEMO
Supervising Telephone Operator | $54,800.00 | $56,718.00 | $58,703.00 |
Any employee promoted into the supervisory unit will receive a 6% increase above their current base salary or $2,500.00 or the minimum salary, whichever is greater.
C. Building keys will be removed from all supervisors except those at Northern Ocean County Human Resource Center and the Ocean County Board of Social Services office in Manahawkin. The Director or his/her designee shall have the sole discretion of assigning keys to supervisors at the Toms River location. Supervisors with keys at those locations shall receive a stipend of $20.83 per month. This stipend is only applicable to those supervisors who are in possession of the front entrance door key.
D. The Special Response stipend shall be $2.35 per hour on call and $13.50 per hour for on duty work.
E. In order for an employee to be eligible for the percentage increase set forth in Paragraph A above, said employee must have been a member of the bargaining unit on the effective date of the salary increase for the appropriate year. This shall include retirees.
ARTICLE VII - EDUCATION
A. The implementation of this Article shall be governed by the terms of the Educational Leave Policy of the Ocean County Board of Social Services, which shall in all terms be consistent as stated below:
B. The Board agrees to pay for any course that an employee is required to take by the Board or the Director during the employee's course of employment with the Board. The Board shall reimburse employees for expenses and tuition related to courses that are directly related to the work the employee is performing on a daily basis, as an employee of the Board, or which enhances an employee's opportunity for a promotional title within this Agency.
C. All courses of this nature must first be approved by the Director. The Director will develop criteria that will clearly indicate that the course is work-related and that the course will contribute to the Board in some measurable way.
D. Any employee seeking reimbursement for work-related courses must submit a copy of the transcript indicating that the employee has maintained at least a C+ or 2.5 average in the course, if it is an undergraduate course, or a B or 3.0 average if the course is a graduate course. All grades must be submitted to the Director, and in addition to the grade sheet, actual proof of payment from the institution by the employee must be submitted to the Director. All of the above materials must be submitted by September 15 of the contract year, in order to insure payment during the contract year.
E. The Director shall inform the employee of his/her decision for reimbursement within thirty (30) days after the employee's request has been made to him/her. Should the Board be unable to act on the employee's request at the regularly scheduled meeting, the Director will so notify the employee and will respond to his/her request within ten (10) days after the next regularly scheduled Board meeting.
F. A maximum of three (3) employees may be offered an opportunity for educational leave for the purpose of pursuing full-time study, at the discretion of the Board.
G. An employee may request time off during working hours on a case by case basis to attend classes held during the normal working hours. At the Board's discretion, the time may be granted.
H. The Chief Steward can request to meet with the Director to review and discuss the Annual Training Plan prior to submission to the Board.
I. An employee may request a leave without pay to attend a conference, seminar or training session directly related to an employee's daily work at the Agency, or, which might enhance a promotional opportunity at the Agency. This request is subject to the approval or disapproval of the Director. Such employee may not be granted more than one (1) approved leave under this provision within a calendar year. Any request for an unpaid leave greater than one (1) work day, if recommended for approval by the Director, shall be presented to the Board for its approval or disapproval.
J. The Agency will pay $200.00 upon Social Work license renewal or Social Work Certification.
K. The Educational Leave and Staff Development and Training Policies set forth in the Board's Personnel Handbook shall be incorporated in Article VII, by reference, and shall thus be subject to grievance arbitration under the contract.
L. Each employee covered by this Agreement shall be entitled to one (1) paid professional leave day each year.
M. It is agreed that this entire article, except for Subsection J, is in suspension through the term of this contract and until such time as a successor agreement is agreed to between the parties.
ARTICLE VIII - TRANSPORTATION REIMBURSEMENT
- The mileage reimbursement rate will automatically be adjusted when IRS adjustment is adjusted.
A COMBINED ONE TIME PAYMENT OF $500.00 WILL BE ADDED TO EACH EMPLOYEE’S BASE FOLLOWING THEIR COMPENSATION INCREASE IN LIEU OF THE PAYMENTS UNDER PROVISION OF BOTH OF THE FORMER ARTICLE VIII – INSURANCE ALLOWANCE AND ARTICLE XXVII – VISION CARE REIMBURSEMENT.
ARTICLE IX - BEREAVEMENT LEAVE
- Upon the death of a member of the immediate family, three (3) days bereavement leave with pay shall be allowed for each incident upon approval of the employee's immediate supervisor, when the employee is required to participate in, arrange or attend a funeral service. (Such bereavement leave shall not be cumulative from year to year.)
- Immediate family shall be defined as: spouse or person living in a spousal relationship, Domestic Partner (who holds and provides to the Board a New Jersey Domestic Partners Certificate, or other New Jersey State recognized and sanctioned certificate/license), child, parent, brother, sister, foster-parent, foster-child, foster-sibling, step-parent, step-child, step-sibling, grandparent, grandchild, step-grandchild, mother-in-law, father-in-law, son-in-law, daughter-in-law, sister-in-law, brother-in-law, employee’s aunt, employee’s uncle, niece, nephew and other relatives or individuals living in the employee’s home. Such leaves shall not be cumulative from year to year.
- The time during which bereavement leave will be taken shall be at the discretion of the employee and must be taken not more than ten (10) working days after the date of death. In extremely rare instances when bereavement leave may be needed to attend a funeral or service beyond ten (10) days, such requests will be reviewed by the Administrative Supervisor and/or Director and may be approved.
- The employee shall provide the name of the deceased, his/her relationship to the employee and the date of death to the immediate supervisor at the time of the request.
- Approval for such leave shall not be withheld pending any verification. All bereavement leave shall be granted with the understanding that it may be subject to further verification once the employee returns to work.
- The Director retains the right to request additional information from the employee if misuse of bereavement leave is reasonably suspected.
- All requests for bereavement leave shall be submitted to the employee's immediate supervisor, who has the authority to grant or deny the request, consistent with the terms of this Article. Any disputes regarding a request for bereavement leave shall be submitted to the Director.
ARTICLE X - PERSONAL LEAVE
A. Each employee may request up to four (4) personal days per calendar year. The personal days must be utilized for personal business that cannot be conducted during the hours when the Agency is not in operation. The employee shall not have to inform his/her supervisor of the nature of the personal business for which Personal Leave is requested.
B. All requests for personal days shall be submitted to the employee's Administrative Supervisor no later than two (2) workdays prior to the date of the leave requested. A response shall be given to the employee's request as soon as possible but not later than (2) workdays after the date of the leave request. The Administrative Supervisor may waive the two (2) workday notice provision in an emergent situation. Personal Leave requests shall be submitted to the Administrative Supervisor on appropriate agency forms. Prior written authorization is required from the Administrative Supervisor before leave can commence.
C. Annual personal leave shall be non-cumulative. In all instances, the approval of the Administrative Supervisor must be received before the leave is commenced. Requests for personal leave must be submitted in accordance with and in compliance with the Ocean County Board of Social Services' Personnel Handbook.
D. No more than ten percent (10%) of the personnel within a given Department shall be permitted to take personal leave at the same time.
E. Personal days will be prorated for employees in their first year of service according to time earned at one-third (1/3) day per month or major fraction thereof. Rehired employees shall earn personal days as new employees.
F. Personal days will be prorated for employees according to time earned at one-third (1/3) day per month. If an employee leaves the employ of the Board for any reason before the end of the calendar year after having taken any personal leave for the year, he/she shall be charged with the unearned part of his/her personal leave which will be deducted from his/her final paycheck. For purposes of charging an employee with the unearned part of his/her personal leave, an employee shall be considered to have earned the yearly allowance of four (4) personal days after the completion of nine (9) full months of service in the year the employee leaves the employ of the Board.
G. Employees may request personal time in hourly or greater increments.
ARTICLE XI - SICK LEAVE
A. All employees shall be credited with sick leave on the following basis: One (1) day per month or major fraction thereof during the first calendar year of his/her employment and fifteen (15) working days in every calendar year thereafter, which shall be credited to the employee as of the first of January of each year, to be accrued at the rate of one and one-quarter (1 1/4) sick days per month.
B. The administration of sick days shall be in conformance with applicable Civil Service Commission regulations.
C. Any amount of sick leave allowances not used in any calendar year shall accumulate from year to year.
D. Upon proof of retirement under P.E.R.S., the employee shall receive remuneration of one-half of his/her accumulated sick leave, up to a maximum of $15,000.00. In order to be eligible for this benefit, all employees under the age of sixty (60) must have at least 1) twenty-five (25) years service credit with the Board.; and 2) must submit to the Director a written notice of retirement, no less than fourteen (14) calendar days and wherever possible, within thirty (30) calendar days, prior to the employee's anticipated retirement date; and, 3) must resign in good standing. Effective January 1, 1997, the maximum accumulated sick leave for new hires will be $12,000.00. Any employee hired before January 1, 1997 will retain the $15,000.00 figure for sick leave on retirement.
E. For any break in service, up to a maximum of one (1) year, the employee, upon return to the Board, shall have deducted from his/her entitlement of sick leave credit, a pro-rated number of sick days for the months of the break of service. The provision shall only apply to employees who terminate their employment in good standing and return to work with the Board within one (1) year of the termination date.
F. For any break in service, in excess of one (1) year, the employee shall not be entitled to any credit for sick days previously accumulated.
G. Employees who do not utilize any sick leave from January 1st through June 30th can trade one (1) sick day for one (1) vacation day. Employees who do not utilize sick leave from July 1st through December 31st can trade one (1) sick day for one (1) vacation day.
H. If an employee, for any reason, has utilized more sick time than he/she has earned at the time of resignation or termination, the Board shall make the necessary adjustment in the employee’s last paycheck to recoup pay for this time.
I. Any overdrawn or overused sick leave will be repaid to the Board by the employee if adequate time future leave exists. This time may be deducted from the next year’s allotment.
J. Sick leave will not be earned while an employee is out of work on a leave of absence without pay or while the employee is out of work on workers’ compensation.
ARTICLE XII - VACATION LEAVE
A. Every employee shall be granted annual leave for vacation purposes with pay in accordance with the following schedule:
1. One (1) working day for each full month of service or major fraction thereof during the first calendar year;
2. Following an employee’s first calendar year, vacation leave shall be earned as follows:
After one (1) year of service through five (5) years of service = twelve (12) working days per year;
After five (5) years of service through twelve (12) years of service = fifteen (15) working days per year;
After twelve (12) years of service through twenty (20) years of service = twenty (20) working days per year;
After twenty (20) years of service through twenty-five (25) years of service = twenty-five (25) working days per year;
After twenty-five (25) years of service through thirty (30) years of service = twenty-seven (27) working days per year;
After thirty (30) years of service = thirty (30) working days per year.
3. Effective January 1, 1997, the maximum vacation leave that will be credited to an employee is twenty-five (25) working days at twenty (20) years of service. Employees already receiving vacation leave in excess of twenty-five (25) days will be grandfathered at that number.
B. New employees shall only receive one (1) working day for the initial month of employment if they begin work on the 1st through the 8th of the calendar month, and one-half working day if they begin work on the 9th through the 23rd of the month. The request for the use of the individualized days should be in writing and a response from the supervisor should be in writing.
C. All vacations must be scheduled by April 1, but employees will be permitted to exempt at least five (5) days from this schedule, to be used at a later time as long as prior permission is received from the employee's supervisor and subject to the Director's approval. The request for the use of the individual days must be in writing and the supervisor's response will be in writing.
D. Employee’s may carry over up to five (5) days (37 ½ hours) per year.
E. For any break in service, up to maximum of one (1) year, the employee, upon return to the Board, shall have deducted from his/her entitlement of vacation credit the number of months of break in service. This provision shall only apply to employees who terminate their employment in good standing and return to work with the Board within one (1) year of the termination date.
F. For any break in service, in excess of one (1) year, the employee shall not be entitled to any credit for vacation previously accumulated.
G. An increase in vacation leave shall be granted at the beginning of the calendar year in which the years of service requirement will be met.
H. If an employee, for any reason, has utilized more vacation time than he/she has earned at the time of resignation or termination, the Board shall make the necessary adjustment in the employee's last paycheck to recoup pay for this time. If the employee still owes the Board, reductions may be made in any other account claimed by the employee until the employer is made whole.
I. Should a paid holiday occur during an employee's vacation, he/she shall be entitled to an additional vacation day.
J. The Board agrees to permit vacation pay that will be earned during the same calendar year to be paid in advance to any employee that gives the Director's office at least thirty (30) days notice of the employee's request for such pay prior to the commencement of vacation. However, if any employee is scheduled to retire or otherwise leave service in that year, the amount of vacation paid will be prorated, on an annual basis.
K. Vacation time may be utilized in increments of fifteen (15) minutes.
L. The Administrative Supervisor shall have the right to designate the coordinating groups for vacations, and shall determine which employees fall within which coordinating group.
ARTICLE XIII - INSURANCE
A. The Board shall provide medical coverage to all employees covered by this Agreement together with their eligible dependents through the New Jersey State Health Benefits Program. The parties recognize that the State Health Benefits Program is subject to changes enacted by the State of New Jersey that may either increase or decrease benefits. The Board reserves the right during the term of this Agreement to change insurance carrier as long as such change does not result in a reduction of benefits.
B. The Board agrees to continue to provide through State Health Benefits plan a prescription drug plan for all employees and eligible dependents. The Board reserves the right during the term of this Agreement to change insurance carrier as long as such change does not result in a reduction in benefits.
C. The Board will maintain the current dental plan now in effect for all employees and eligible dependents. The Board’s dental benefits plan shall be Blue Cross/Blue Shield Dental Option Plan, administered through Direct Dental Network. The Board reserves the right during the term of this Agreement to change insurance carrier so long as such change does not result in a reduction in benefits.
D. Paid health and hospitalization with prescription coverage shall be provided to employees who are on an approved PERS retirement and who have a minimum of *twenty-five (25) years credited in PERS or to employees on an approved PERS retirement who are age sixty-two (62) or over and have been employed by the Board for a minimum of fifteen (15) years, or to employees on an approved PERS disability retirement. *For employees hired after 1/1/09, at least 15 of those 25 years shall be with the Board. Such employees and eligible dependents, for the employee’s lifetime, shall be entitled to receive paid hospitalization/major medical or HMO coverage. The Board’s health and hospitalization plan shall be the New Jersey State Health Benefits Program. Prescription coverage for the retiree and any eligible dependents will be at the level provided by the State Health Benefits plan, for the lifetime of that employee. The Board reserves the right during the term of this Agreement to change insurance carrier as long as such change does not result in a termination or reduction in benefits.
The employee dental benefits plan shall be Blue Cross/Blue Shield Dental Option Plan, administered through Direct Dental Network. Retirees may purchase coverage for dental under COBRA for the period provided by COBRA Regulations.
E. Employees who are not entitled to health care in accordance with the above provisions shall have a right to remain in the New Jersey State Health Benefits Program at their own expense, provided they meet all SHBP requirements including the timely application for benefits.
F. Any and all disputes relative to participation in and/or coverage under the New Jersey State Health Benefits Programs or Direct Dental Network shall not be subject to grievance and/or arbitration under this Agreement.
G. Employees will pay one and one-half percent of their annual base salary (which includes annual salary and longevity) as the premium co-pay towards their health insurance, which will cover the employee and all eligible dependents.
H. The Board will provide additional benefits to domestic partners who hold and provide a New Jersey Certificate to the Board, if and when such benefits are made available to the County of Ocean to their employees.
I. Flex spending accounts may be created at Board’s discretion.
ARTICLE XIV - SENIORITY
A. Seniority, which is defined as continuous, unbroken service with the Board, will be given consideration by the Board, with respect to promotions, layoff and recall; service will be considered unbroken, for the purpose of this clause, if an employee who has served continuously with the Board for at least one (1) year should resign his/her position and be rehired by said Board within seven (7) days of said resignation, subject to Civil Service Commission regulations.
B. If an employee resigns or is terminated due to layoff, he/she shall retain his/her seniority credit accrued up to the initial date of the service break, if the employee is rehired by the Board within one (1) year from the break in service. For any break in service in excess of one (1) year, the employee shall not be entitled to retain prior seniority credit.
ARTICLE XV - JOB POSTINGS, PROMOTIONS AND TRANSFERS
A. A job opening or vacancy shall be posted on an appropriate bulletin board for a period of seven (7) working days. This posting shall include the anticipated minimum and maximum salary for the position to be filled.
B. The Board will give due consideration in filling job openings by promoting employees, from the next lower rated job title, or transferring employees in the same salary range who possess the requirements enunciated by the Civil Service Commission and who are subsequently certified by the Civil Service Commission.
C. If in the sole opinion of the Director there are two (2) or more employees with equal qualifications and ability to perform the work, the employee with the greatest seniority will be given preference provided that this decision of the Director is not subject to the grievance procedure.
D. All promotions and promotional policies are subject to Rules and Regulations of the Civil Service Commission.
ARTICLE XVI - UNION LEAVE
A. A total of fifteen (15) paid days in the aggregate per calendar year will be granted to Union members to participate in lawful Union activities.
B. All such leaves must be requested from the Director and may not be taken if it interferes with the workload of the employee’s work unit or the Director determines that it will be otherwise harmful to the Agency. Further, employees must give the Director at least forty-eight (48) hours written notice prior to leave. In emergency situations, the Director shall consider exceptions to the forty-eight (48) hour notice.
C. Any request for unpaid leave above the total of fifteen (15) days granted above, will be granted at the discretion of the Director and such approval shall not be unreasonably withheld.
ARTICLE XVII - UNION REPRESENTATIVES
A. Accredited representatives of the Union may enter the Board facilities or premises at reasonable hours for the purpose of observing working conditions or assisting in the adjustment of grievances. When the Union decides to have its representative enter the Board facilities or premises, it will request such permission from the Director or in the Director's absence, the Director's designee and such permission will not be unreasonably withheld, provided there shall be no interference with the normal operation of the business of the Board or normal duties of the employees. There shall be no Union business transacted or meetings held on Board of Social Services’ time or property, except as indicated in Paragraph E below.
B. The Union shall furnish the Board with the name of the steward for each work site by January 1st each year. The Union shall notify the Board of any changes in the steward(s) as they occur. The stewards shall represent the Union in the settlement of grievances with the Board.
C. Grievances may be filed with the appropriate shop steward during working hours, provided that all members of the bargaining unit observe all of the work rules of the Agency and provided that the pendency of any grievance in no way interrupts the work, activities, programs or missions of the Agency.
D. The Board agrees to allow a Union representative to have a maximum of twenty (20) minutes at the end of a new employee's orientation program. However, any employee attending such a program who does not wish to remain has the right to leave and this will be announced prior to the opening of the Union's program.
E. The Union will be allowed to hold Union meetings, but not during working hours, in the employer’s facility in a room designated by the Director, provided that the Union requests such room availability at least seventy-two (72) hours before a meeting of the Union is to take place, and agrees to pay the cost of providing building coverage as outlined in the letter dated June 12, 1996 re: "Cost of after hours Building Coverage & Health Insurance Coverage."
ARTICLE XVIII - MANAGEMENT RIGHTS
A. The Board hereby retains and reserves unto itself, without limitation, all powers, rights, authority, duties and responsibilities conferred upon and vested in it by the Laws and Constitution of the State of New Jersey and of the United States, including, but without limiting the generality of the foregoing, the following rights, except as may be specifically modified by this Agreement:
1. To the Executive Management and Administration, control of the Board of Social Services and its properties and facilities and the activities of its employees.
2. To hire all employees and subject them to the provisions of law, to determine their qualifications and conditions for continued employment or assignment and to promote and transfer employees.
3. To suspend, demote, discharge or take other disciplinary action for good and just cause according to law and subject to the grievance procedure.
4. The Board shall make all determinations without challenge, as to the methods, means and operational procedures to effect the full mission of the Agency.
5. The Board reserves the right to relieve from work, any employee at any time for legitimate reasons.
B. The exercise of the foregoing powers, rights, authority, duties and responsibilities of the Board, adoption of policies, rules, regulations and practices in furtherance thereof and the use of judgment and discretion in connection with shall be limited to the extent such specific and express terms hereof are in conformance with the Constitution and Laws of the State of New Jersey and of the United States.
C. Nothing contained herein shall be construed to deny or restrict the Board of its rights, powers, authority, duties and responsibilities under R.S. 44 and R.S. 11A or any other National, State, County or Local Laws or ordinances.
D. No management right, reserved to the discretion of the Board by the terms of this Agreement, shall be made the subject of a grievance.
ARTICLE XIX - WORK OUT OF CLASSIFICATION
The Board agrees that if an employee is required to work out of the employee's regular job classification for a period in excess of five (5) consecutive days in a higher classification, then the employee shall receive the rate of pay for the classification in which the employee is working for all days worked in that classification, after the first five (5) consecutive days have elapsed.
ARTICLE XX - WORK CONTINUITY
A. The Union covenants and agrees that during the lifetime of this Agreement, neither the Union nor any person acting in its behalf will cause, authorize or support, nor will any of its members take part in any strike (i.e. the concerted failure to report for duty, or willful absence of any employee from his/her position, or stoppage of work or absenteeism in whole or part, from the full, faithful and proper performance of the employee's duties of employment), work stoppage, slowdown, walkout or other job action against the Board. The Union agrees that such action would constitute a material breach of this Agreement.
B. The Union, during the life of this Agreement, will actively discourage and will take whatever affirmative steps are necessary to prevent or terminate any strike, work stoppage, slowdown, walkout or other job action against the Board.
C. Nothing contained herein shall be construed to limit or restrict the Board in its right to seek and obtain such judicial relief as it may be entitled to have in law or in equity for injunction or damage or both in the event of such breach by the Union or its members.
ARTICLE XXI - HOLIDAYS
A. Paid holidays as referred to in this section include legal holidays as fixed by statutes, those being:
New Year's Day Martin Luther King's Birthday
Lincoln's Birthday Washington's Birthday
Good Friday Memorial Day
Independence Day Labor Day
Columbus Day General Election Day
Veteran's Day Thanksgiving Day
Day after Thanksgiving Christmas Day
B. Whenever any holiday listed above falls on a Sunday, the following day is also a holiday. Additional holidays shall be established from time to time by the Board.
C. If any of the above holidays falls on a Saturday, the holiday shall be celebrated on the preceding Friday, except when legally designated to be celebrated on another day.
D. Beginning in the year 2008 (January 1, 2008), in order to receive compensation for a holiday, an employee must be in a pay status for the full work day (7½ hours) before the holiday and the full work day (7½ hours) after the holiday.
E. Lateness and/or Union leave paid or unpaid before and/or after a holiday shall not disqualify an employee from receiving holiday compensation. If an employee is not expressly suspended on a holiday, he/she shall be paid for the holiday, if he/she is suspended without pay on the day before and/or after the holiday.
ARTICLE XXII - LONGEVITY PAY
A. Longevity pay, as set forth in the schedule below, shall be added to the annual base salary of all eligible covered employees effective on the first payroll period that occurs after their anniversary date of employment to their seventh (7th), twelfth (12th), seventeenth (17th), twenty-second (22nd), twenty-seventh (27th), and thirty-second (32nd) year of employment.
Years of Service Percentage of Annual Base
7-11 3.0%
12-16 4.6%
17-21 5.7%
22-26 6.5%
27-31 7.3%
32+ 8.0%
B. For any break in service, up to a maximum of one (1) year, the employee, upon return to the Board shall have deducted from his/her entitlement for longevity credit the months of break in service or a major fraction thereof in determining the effective date for longevity purposes.
C. For any break in service, in excess of one (1) year, the employee shall not be entitled to any credit for longevity purposes.
D. No credit shall be given for any temporary employment with the Board.
E. Longevity shall be grandfathered for those who are currently receiving it. Individuals being promoted into the unit who previously held the benefit or who held this benefit under the CWA contract shall continue to receive longevity. Individuals hired who did not have the benefit previously will not receive longevity payments.
ARTICLE XXIII - FINANCIAL RESTRICTIONS
The parties agree that the payment of any fringe benefit, except for salaries, hospitalization, major medical, prescription, dental, sick leave, bereavement leave, personal days and vacation will be paid only if sufficient funding is available, at the discretion of the Director, upon approval of the Ocean County Board of Social Services. The Director agrees to notify the Union thirty (30) calendar days in advance of any decision the Director may make to withhold payment of a fringe benefit on the basis that insufficient funding is available.
ARTICLE XXIV - VISION CARE
A COMBINED ONE TIME PAYMENT OF $500.00 WILL BE ADDED TO EACH EMPLOYEE’S BASE FOLLOWING THEIR COMPENSATION INCREASE IN LIEU OF THE PAYMENTS UNDER PROVISION OF BOTH OF THE FORMER ARTICLE VIII – INSURANCE ALLOWANCE AND ARTICLE XXVII – VISION CARE REIMBURSEMENT.
ARTICLE XXV - INVOLUNTARY TRANSFERS
Employees shall be given five (5) days notice of the Board's intent to transfer (except transfers at the end of the working test period) them to another position, except in an emergent situation. An employee who is transferred shall have the right to discuss the reasons therefore with his/her Supervisor or the Assistant Administrative Supervisor and/or Administrative Supervisor. Except in unusual circumstances, such discussion shall take place prior to the effective date.
ARTICLE XXVI - PERSONNEL FILES
A. Warning memoranda and/or corrective memoranda shall be removed at an employee's written request, anytime after two (2) years from the date of the document sought to be removed, if the employee has received no additional warning and/or corrective memoranda.
B. Reprimands will be removed, at an employee's written request, after three (3) years from the date of the reprimand, provided the employee has received no other disciplinary action. The Director has ten (10) working days to remove the documents from the date of receipt of the written request and confirm in writing to the employee that the documents were removed.
C. Employees shall have the right to review their personnel files upon appropriate and timely request to the Director. Employees shall review personnel files on the employee's time.
D. The employee shall have a right to insert a list reflecting the documents which are contained in the employee’s Personnel file after their review.ARTICLE XXVII - SEVERABILITY AND SAVINGS
If any provisions of the Agreement should be held invalid by operation of law or by any tribunal or competent jurisdiction, including but not limited to the New Jersey Civil Service Commission, or if compliance with or enforcement of any provision should be restrained by such tribunal pending a final determination as to its validity, such provision shall be inoperative but all other provisions shall not be affected thereby and shall continue in full force and effect.
ARTICLE XXVIII - FULLY BARGAINED PROVISION
The parties agree that they have fully bargained and agreed upon all terms and conditions of employment and that this Agreement represents and incorporates the complete and final understanding and settlement by the parties of all bargainable issues which were or could have been subject to negotiations.
ARTICLE XXIX - DONATED LEAVE PROGRAM
A. Employees suffering from a catastrophic health condition shall be entitled to participate in a Donated Leave Program, pursuant to the Donated Leave Policy and Procedures set forth in the Board's Personnel Handbook.
B. Individuals who are leaving the employ of the Board may elect to donate all or any part of their Sick, Vacation, and Personal time to any individual(s) who are eligible to receive Donated Leave.
C. Employees may receive up to one hundred and eighty (180) days of donated leave, and may apply for a sixty (60) day extension, at the discretion of the Board.ARTICLE XXX - WORKER’S RIGHTS
All employees shall be treated with respect and dignity and shall be free from discrimination.ARTICLE XXXI - DURATION
The parties agree that this contract shall be in full force and effect retroactive to the 1st day of January 2009 and shall remain in full fore and effect through the last day of December 2011.
OCEAN COUNTY BOARD OF OFFICE AND PROFESSIONAL
SOCIAL SERVICES EMPLOYEES INTERNATIONAL
UNION, LOCAL 153
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RONALD S. DANCER, Chairperson Sec.-Treas.
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JAMES W. HOLZAPFEL, ESQ. Bus. Rep,
Attorney for the Ocean County
Board of Social Services
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Chief Steward
BARGAINING COMMITTEE
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