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TERMS OF EMPLOYMENT
FOR THE
TRENTON CONFIDENTIAL SECRETARIES
JULY 1, 2004 THROUGH JUNE 30, 2007
TABLE OF CONTENTS
PAGE
Section I Recognition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Section II Workday . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Section III Holidays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Section IV Leave Days . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Section V Vacation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Section VI Overtime. . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . 5
Section VII Salaries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Section VIII Health Benefits . . . . . . . . .. . . . . . . . . . . . . . . . . . . 5
Section IX Professional Development . . . . . . . . . . . . . . . . . . . . . . 5
Section X Tuition Reimbursement . . . . . . . . . . . . . . . . . . . . . . . . 6
Section XI Confidentiality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Section XII Duration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Section I
Recognition
The following Confidential Secretaries job titles and positions are confidential positions, as that term is defined by law in New Jersey:
Confidential Secretary -- Superintendent's Office
Confidential Secretary -- Business Office
Confidential Secretary -- Business Office
Confidential Secretary – Human Resources Office
Administrative Assistant – Human Resources Office
Legal Secretary
The Trenton Board of Education has the right to create other confidential secretarial positions pursuant to laws. Confidential secretaries are entitled to all rights and privileges granted by Title 18 (School Law) and elsewhere in the law of the State of New Jersey. All policies and procedures of the Trenton Board of Education not exclusively pertinent to certificated personnel or members of collective bargaining units, including all provisions concerning nondiscrimination, shall be applicable to confidential secretaries.
Section II
Workday
Confidential Secretaries shall work eight (8) hour days not including lunch. The starting time for hours worked can be mutually agreed to by the employee and their immediate supervisor. Confidential Secretaries are entitled to two (2) 15 minute breaks; One in the morning and one in the afternoon.
Section III
Holidays
Confidential Secretaries are entitled to the following paid holidays:
New Year's Day Columbus Day
Martin Luther King's Birthday Presidential Election Day Presidents' Day Veteran's Day
Good Friday Thanksgiving Day
Memorial Day Friday after Thanksgiving Day
Fourth of July Christmas Eve
Labor Day Christmas Day
New Year's Eve
When a holiday falls on a Saturday, the Friday before shall be recognized as the holiday. When a holiday falls on a Sunday, the Monday after shall be recognized as the holiday.
Because confidential secretaries are required to work when District staff have off, they are entitled to three (3) floating holidays. These holidays can be taken only when District Staff have off. These floating holidays cannot be carried over from year to year and they are not counted toward retirement.
For the 2004-05 school year, the following days off for Christmas and New Year’s will be added because Christmas and New Year’s fall on a Saturday, and for the remainder of the contract the days off for Christmas and New Year’s will be determined based upon the calendar:
Monday, December 27, 2004
Thursday, December 30, 2004
Section IV
Leave Days
Confidential Secretaries are entitled to the following leave days, per year, without loss of pay:
Sick Days 15 days
Personal Business or Religious Holidays 4 days
Illness in the Family 3 days
Death in the Immediate Family 5 days
(Immediate Family is defined as Mother, Father, Sister, Brother, Grandmother, Grandfather or any other relative living in the same household at the time of death)
Confidential Secretaries shall be given a written account of accumulated sick leave and personal business days accumulated as sick leave days for the purpose of retirement from the previous year. Sick Leave days shall be paid one for three for retirement purposes. The total amount paid for the accumulation of sick days for retirement purposes shall be capped at $15,000.
Section V
Vacation Days
Annual vacation allowances for confidential secretaries shall be made according to the following schedule:
For a new hire, 1 vacation day will be accrued per month, on a pro-rated basis, for the first to 11th month
11th month 1 day per month of service
after 1 year to 5 years 12 days
after 5 years to 15 years 15 days
after 15 years to 25 years 20 days
after 25 years and over 25 days
Confidential Secretaries required to work during all or part of their vacation period, with the approval of the Superintendent, shall accumulate the unused vacation for a period of one year.
Section VI
Overtime
Overtime shall be defined as any work completed outside the 8 hour work day, with supervisory approval, and paid at time and a half. Confidential Secretaries shall receive double time, with the Superintendent's approval, for overtime completed on Sundays and Federal Holidays.
Section VII
Salaries
Salaries for the current Confidential Secretaries shall be as follows:
Employee 2004-05 2005-06 2006-07 Phyllis Boyer-Wood $65,000 $67,600 $70,304
Juanita Smith $65,000 $67,600 $70,304
Elaine Adams Smith $62,504* $65,004 $67,604
Denyce Carroll $59,904 $62,300 $64,792
Angelia Fortson $61,672** $64,139 $66,704
New Hire $55,288 $57,500 $59,800
*2003-04 Salary $57,500 + 2600(longevity) = $60,100. The $60,100 salary was used to calculate the salary for 2004-05.
**2003-04 Salary was 58,100 + 1200 (longevity) = $59,300. The $59,300 was used to calculate salary increase for 2004-05.
All salaries are base salaries and include any entitled longevity because of the grandfathering of certain individuals. (Juanita Smith, Elaine Adams Smith). Therefore, their salaries are not the above salaries plus longevity.
Section VIII
Health Benefits
Per Cabinet Version
Section IX
Professional Development
Confidential Secretaries shall be granted time, on an annual basis to attend two (2) conferences or training programs, of not more than 1-day duration, relevant to employee's duties or responsibilities.
Section X
Tuition Reimbursement
Confidential Secretaries shall be entitled to tuition reimbursement for completed academic courses that have had prior approval of the Superintendent. Reimbursement shall be granted for those completed courses with the required "B" grade point average achieved.
Section XI
Confidentiality
It is of the utmost importance for confidential secretaries to ensure that confidential materials, i.e., negotiations, board agenda materials, grievances, and any other items that are confidential in nature are kept confidential until as such time these issues are approved by the Board. Violation of confidentiality by any confidential secretary can result in a written reprimand (for the first offense), tenure charges and dismissal for subsequent offenses.
Section XII
Duration
These terms and conditions shall be effect until June 30, 2007 or until otherwise modified by the Trenton Board of Education.
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