AGREEMENT BETWEEN
THE TOWNSHIP OF ROCKAWAY
AND
FRATERNAL ORDER OF POLICE
LODGE NO. 31
JANUARY 1, 2005 THROUGH DECEMBER 31, 2009
TABLE OF CONTENTS
Title Page
ARTICLE I
ARTICLE II
ARTICLE III
NEGOTIATIONS PROCEDURES -11RF-
ARTICLE IV
ARTICLE V
ARTICLE VI
ARTICLE VII
HOURS AND OVERTIME -22RF-
ARTICLE VIII
THIRD PARTY ASSIGNMENT -25RF-
ARTICLE IX
ARTICLE X
EDUCATION BENEFITS -30RF-
ARTICLE XI
EXPENSE REIMBURSEMENT -35RF-
ARTICLE XII
ARTICLE XIII
UNIFORM REPLACEMENT -37RF-
ARTICLE XIV
GRIEVANCE PROCEDURE -40RF-
ARTICLE XV
ARTICLE XVI
ARTICLE XVII
ARTICLE XVIII
HOSPITALIZATION AND MEDICAL BENEFITS -53RF-
ARTICLE XIX
RETIREMENT AND INSURANCE -55RF-
ARTICLE XX
ARTICLE XXI
ARTICLE XXII
NON-DISCRIMINATION -61RF-
ARTICLE XXIII
LENGTH OF AGREEMENT AND RETROACTIVITY -62RF-
ARTICLE XXIV
FULLY BARGAINED CLAUSE -63RF-
ARTICLE XXV
MISCELLANEOUS PROVISIONS -64RF-
ARTICLE XXVI
SEPARABILITY AND SAVINGS -65RF-
ARTICLE I
PREAMBLE
This Agreement entered into this day of , 2006 by and between the TOWNSHIP OF ROCKAWAY, in the County of Morris and State of New Jersey, a Municipal Corporation of the State of New Jersey (hereinafter referred to as the “Township”); and the ROCKAWAY TOWNSHIP FRATERNAL ORDER OF POLICE LODGE 31,(hereinafter referred to as the “Union”), represents the complete and final understanding on all bargainable issues between the Township and the Union.
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ARTICLE II
RECOGNITION
The Township hereby recognizes the Union as the exclusive
collective negotiating agent for all Uniformed and Non-Uniformed Police Officers and Sergeants, excluding all police personnel above the rank of Sergeant.
B. The Police Department’s bulletin board shall not be used
by any other labor organization representing employees in the same classification of those included in the bargaining unit covered by this Agreement.
C. Employees represented by this collective bargaining unit
may not request payroll deduction for payment of dues to any other labor organization other than the duly certified majority representative. Existing written authorizations for payment of dues to any other labor organization shall be terminated.
D. All eligible nonmember employees in this unit will be
required to pay the majority representative a representation fee in lieu of dues for services rendered by the majority
representative. Nothing herein shall be deemed to require any employee to become a member of the majority representative. 2-RF
Prior to the beginning of each contract year, the
Union will notify the Township in writing of the
amount of regular membership dues, initiation fees and assessments charged by the Union to its own members for that year. Any changes in the representation fee structure during the contract year shall be in accordance with the above.
2. After verification by the Township that an employee
must pay the representation fee, the Township will deduct the fee for all eligible employees in accordance with this Article.
3. The mechanics of the deduction of representation
fees and the transmission of such fees to the Union will, as nearly as possible, be the same as those used for the deduction and transmission of regular membership dues to the Union.
4. The Township shall deduct the representation fee
from a new employee as soon as possible after three (3) days from the beginning date of employment in a position in this unit.3-RF
5. The representation fee in lieu of dues shall be
available to the Union if the procedures
hereafter are maintained by the Fraternal Order of Police Lodge No. 31.
6. The Union shall return any part of the
representation fee paid by the employee which represents the employee’s additional pro rata share of expenditures by the Union is either in aid of activities or causes of partisan political or ideological nature only incidentally related to the terms and conditions of employment, or applied toward the cost of any other benefit available only to members of the majority representative.
The employee shall be entitled to review the amount
of representation fee by requesting the Union to substantiate the amount charged for the representation fee. This review shall be in conformance with the internal steps and procedures established by the Union and set forth below. 4-RF (i) The Union shall submit a copy of the review system to the Township. The deduction of the representation fee shall be available only if the Union establishes and maintains this review system.
Provisions in this clause are further conditioned
upon the meeting of all requirements of applicable laws.
E. Pursuant to N.J.S.A. 34:13A-5.5, the Union and the
Township have reached an agreement whereby the Union shall be entitled to a representation fee in lieu of dues from all non-union member employees for services rendered by the Union.
1. The representation fee in lieu of dues shall set an
amount not to exceed eighty-five percent (85%) of the regular membership dues, fees and assessments of the Union.
Any non-union public employee who pays a representation
fee to the Union in lieu of dues shall have the right to demand and receive from the Union, under procedures outlined below, a return of any portion of that representation fee which5-RF represents the non-union member’s pro-rata share of expenditures by the Union that are in aid of activities or causes of a partisan, political or ideological nature only incidentally related to the terms and conditions of employment of such public employee or applied toward the cost of any other benefits available only to members of the Union.
1. A demand for the return of that portion of the
representation fee used for political and ideological activities not reasonably related to collective bargaining, contract administration and grievance resolution or applied toward the cost of any other benefits available only to members of the majority representative may be made by a non-union member assessed with said fee, only in writing by certified mail, return receipt requested to: President, Fraternal Order of Police Lodge No. 31, P.O. Box 144, Hibernia, New Jersey 07842.
2. A written demand must include the name, address and social security number of the non-union member.6-RF
3. Said demand may be filed during the January 1 to
December 31 fiscal year. However, to receive a rebate for the entire fiscal year, a non-union member must submit his/her request during the last three (3) weeks of December. A demand received during the course of the fiscal year will only be applied toward the remainder of said year. Demands received during the last three (3) weeks of December will be presumed to be for the following fiscal year unless otherwise indicated.
4. A demand will only be valid for the following year
if submitted during the last three (3) weeks of December or if submitted during the course of the fiscal year, for the remainder of that year. Upon receipt of that demand, the portion of the non-union member’s fees corresponding to an estimate of the portion of the Union’s expenditures on rebatable activities will be kept in an escrow account with interest accruing.
5. Each year the Executive Board will determine the
amount of the Union’s expenditures on rebatable
activities. 7-RF
Any non-union member disagreeing with the Executive Board’s determination, shall have the right to appeal to the Executive Board or a hearing officer appointed by the Executive Board by filing a written appeal within thirty (30) days of the date of receipt of the determination. The appeal should be addressed to the President. All non-union members filing such appeals, shall receive written notifications of the date, site and time of the hearings for such appeals, a minimum of ten (10) days prior to the scheduled hearing date. At such hearings the Union shall have the burden of proving that the portion of the representation fee demanded to be returned by the non-union member has not been used for political and ideological activities not reasonably related to collective bargaining, contract administration and grievance handling or applied toward the cost of any other benefits available only the members of the Union. All appealing non-union members shall be accorded a full and fair hearing before the Executive Board or hearing officer. Said Executive Board or hearing officer shall consider and decide appeals from the determination of the Executive Board within a
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reasonable time following the filing of such appeals.
All non-union members may bypass this step in the appeal procedure and appeal directly to the Board appointed by the Governor of New Jersey pursuant to N.J.S.A. 34:13A-5.6 as set forth below.
(i) If any appealing non-member is dissatisfied with the action of the Executive Board or hearing officer appointed by the Executive Board, he/she may further appeal, within thirty (30) days following the decision of the Executive Board or hearing officer, to the three-member Board appointed by the Governor of New Jersey as provided in N.J.S.A. 34:13A-5.6 as set forth below.
(ii) If any appealing non-union member is dissatisfied with the action of the Executive Board or hearing officer appointed by he Executive Board, he/she 9-RF
may further appeal, within thirty (30)
days following the decision of the Executive Board or hearing officer, to the three-member Board appointed by the Governor of New Jersey as provided in N.J.S.A. 34:13A-5.6 and pursuant to the rules and regulations promulgated by the Public Employment Relations Commission of New Jersey.
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ARTICLE III NEGOTIATIONS PROCEDURES
The parties agree to enter into collective negotiations
over a successor agreement in accordance with Chapter 303, Public Laws of 1968, in a good faith effort to reach an agreement on all matters concerning the terms and conditions of employment for all personnel in the negotiating unit for whom the Union is authorized to negotiate in accordance with Article II, RECOGNITION, of this Agreement. Any agreements so negotiated shall be applicable to the aforementioned personnel, shall be reduced to writing, shall be adopted by appropriate Resolution of the Township and shall be signed by the Township and the Union. The signature by the Union on the contract shall be pursuant to authorization received from the membership and the Township reserves the right to request proof of authorization received from the membership before appending its signature to any agreement.
B. The Union shall submit its total proposals to the
Township no later than August 1st of the calendar year in which this Agreement expires, and such submission of proposals shall
11-RF constitute the opening of formal negotiations. In the event the
proposals are not received by the Township by the aforementioned date, then the current Agreement shall continue in full force and effect for the ensuing year or until a new contract is consummated.
C. The Township reserves the right to present proposals of
its own, as well as counter-proposals to those presented by the Union. Such proposals shall be presented to the Union Negotiation Committee in writing within forty-five (45) days after the initial Union proposal.
It is agreed by and between the parties that in order to
facilitate the expeditious resolutions of matters in dispute without undue delay in the course of negotiations, that each side shall normally limit its negotiating committee to not more than five (5) members.
The Township agrees to furnish the Union in response to
reasonable requests made by the Union, from time to time, information and data concerning the Township which the Union may require in connection with negotiations. Nothing contained herein shall impose any obligation on the part of the Township
12-RF to disclose any information which may be classified as privileged and/or confidential.
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ARTICLE IV
MANAGEMENT RIGHTS
The Township hereby retains and reserves unto itself,
without limitation, all powers, rights, authority, duties and responsibilities conferred upon and vested in it prior to the signing of this Agreement by the Laws and Constitution of the State of New Jersey and the United States including but without limiting the generality of the foregoing, the following rights:
1. To the executive management and administrative control of the Township government and its properties and facilities and the activities of its employees;
2. To hire all employees and subject to the provisions of law, to determine their qualifications and conditions or continued employment or assignment and to promote and transfer employees;
3. To suspend, demote, discharge or take other disciplinary action for good and just cause, according to law; 14-RF
4. To promulgate rules and regulations, from time to time, which may effect the orderly and efficient administration of Township government. Proposed new rules or modifications of existing rules governing working conditions shall be negotiated with the majority representative before they are established.
Nothing contained herein shall be construed to deny or
restrict the Township of its powers, rights, authority, duties and responsibilities under R.S. 40 and R.S. 11 or any other national, state, county, or Local laws or ordinances.
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ARTICLE V EMPLOYEES’ RIGHTS
Accredited non-employee representatives of the Union may
enter Township facilities or premises at reasonable hours for the purpose of observing working conditions or assisting in the adjustment of grievances. When the Union decides to have its representative enter Township facilities or premises, it will request such permission from the appropriate Township representative. Such permission will not be unreasonably withheld, provided there shall not be interference with the normal operations of the business of the Township government or normal duties of employees.
One(1) shop steward may be appointed for each of the four
(4) shifts to represent the Union in grievances with the Township.
The shop stewards of the Union will have the right during
the business day to investigate any problems with working conditions or contract violations without said time being deducted from his/her working time. However, if the midnight shift shop steward needs to communicate with the appropriate Township official during the day, that would be on the shop steward’s own time. 16-RF
D. One (1) Delegate, one (1) Alternate Delegate and one
(1) Trustee of the Union will be given time off to attend the FOP convention. Only the Delegate and Alternate Delegate attending FOP convention will be reimbursed for his/her expenses up to an amount of $225.00. The Delegate, Alternate Delegate and Trustee will be given time off with pay, ample travel time to and from the convention location. The Union shall notify the Chief at least thirty (30) days in advance, of the dates of the convention to be attended. This paragraph D shall be construed as providing express limitation of three (3) Union employees per convention.
E.In an effort to insure that departmental investigations
are conducted in a manner which is conducive to good order and discipline, the following rules are hereby adopted:
1. The interrogation of a member of the force shall be at a reasonable hour, preferably when the member of the force is on duty, unless the exigencies of the investigation dictate otherwise.
2. The interrogation shall take place at a location designated by the Chief of Police. Usually, it will be at Police Headquarters or the location where the incident allegedly occurred. 17-RF
3. The member of the force shall be informed of the nature of the investigation before any interrogation commences. Sufficient information to reasonably appraise the members of the allegations should be provided. If it is known that the member of the force is being interrogated as a witness only, he should be so informed at the initial contact.
4. The questioning should be reasonable in length. Fifteen (15) minutes time shall be provided for personal necessities, meals, telephone calls, and rest periods at the end of every two (2) hours.
5. The member of the force shall not be subject to any offensive language, nor shall he be threatened with transfer, dismissal, or any other disciplinary punishment. No promise of rewards shall be made as an inducement to answering questions.
6. At every stage of the proceedings, the Department shall afford an opportunity for a member of the force, if he/she so requests, to consult with counsel and/or the Association representative before being questioned concerning a violation of the Rules and Regulations during the interrogation of a member of the force, which shall not 18-RF
delay the interrogation beyond one (1) hour for consultation with his/her Association representative, or more than two (2) hours for consultation with his attorney. However, this paragraph shall not apply to routine day-to-day investigations.
7. In cases other than departmental investigations, if a member of the force is under arrest or if he/she is a suspect or the target of a criminal investigation, he/she shall be given his rights pursuant to the current decisions of the United States Supreme Court.
8. Nothing herein shall be construed to deprive the Department or its officers of the ability to conduct the routine and daily operations of the Department.
F. No full time employee covered by this Agreement shall be
replaced by a non-police officer, part time or other personnel. No post presently filled by a full time employee covered by this Agreement shall be covered by any non-police officer, part time or other personnel.
19-RF ARTICLE VI SALARY
TITLE 1/1/05 1/1/06 1/1/07 1/1/08 1/1/09
Academy $34,066 $36,339 $37,792 $39,304 $40,876
Step 1 $37,229 $39,628 $41,213 $42,862 $44,576
Step 2 $44,073 $46,746 $48,616 $50,561 $52,583
Step 3 $55,881 $59,027 $61,388 $63,843 $66,397
Step 4 $65,463 $68,991 $71,751 $74,621 $77,606
Step 5 $75,299 $79,221 $82,390 $85,686 $89,113
Detective $77,593 $81,607 $84,871 $88,266 $91,797
Sergeant $83,911 $88,178 $91,705 $95,373 $99,188
Det. Sgt. $86,249 $90,609 $94,234 $98,003 $101,923
There will be an Academy rate in effect for the first six (6) months of employment. The incumbent will then advance to Step 1 and will remain there until his first year anniversary.
Shift Stipend $0.10 $0.20 $0.25
The stipend will only accrue for actual hours worked. Items such as, but not limited to, vacation, overtime, Garcia 20-RF
pay, holidays, sick time, etc. are not included in this provision. The midnight shift includes all Police Officers who
start work between 10:00 p.m. and Midnight and must work a full
shift to receive stipend.
Effective January 1, 2006, $875 shall be added on all salary steps and ranks on the salary schedule.
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ARTICLE VII
HOURS AND OVERTIME
A. All Police Officers, Detectives, and Police Sergeants
will be paid for overtime work at the rate of one and one-half (1 ½)times the prevailing hourly wage when authorized by the shift commander. Overtime will be paid over of regular schedule workday and/or in excess of eighty (80) hours per pay period.
B. All federal, state, county, grand jury, juvenile and
criminal court appearances in a county, federal or municipal court, and administrative hearings of the Department of Motor Vehicles and Civil Court appearances, depositions upon presentation of a subpoena which arises our of normal work assignments will be considered as time credited towards overtime, and the Police Officer, Detective or Police Sergeant will be compensated on an hour-to-hour basis in accordance with Section “A” above.
It is agreed that any off-duty appearance for county,
grand jury, juvenile and criminal court, in a county, federal or municipal court, and administrative hearings of the Department of Motor Vehicles and Civil Court appearances, depositions upon presentation of a subpoena, arising out of normal work 22-RF assignments shall be compensated on a basis of four (4) hour call out time, regardless of the length of appearance. If it exceeds four (4) hours, the Police Officer, Detective or Police Sergeant will be compensated on an hour-to-hour basis in accordance with Section “A” above.
Overtime hours will be determined on the basis of time in
excess of fifteen (15) minutes in half hour intervals for overtime compensation. All overtime reported during the pay period will be paid in the next regular paycheck.
The Police Officer, Detectives and Police Sergeants will
be granted a fifteen (15) minute break during the first four (4) hours of overtime, and every four (4) hours thereafter. The normal food break, which is one-half (½) hour, shall not exceed the time of regular “lunch” break which is normally one-half (½) hour, normally taken during regular work hours.
Any time a Police Officer, Detective or Police Sergeant
is requested to work an extra shift and is called on less than two (2) hours’ notice, he shall be paid for the full shift even if he is not on time, providing the officer reports no later than one (1) hour from the starting time of the shift.
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On call-outs, there will be paid to the Police Officer,
Detective or Police Sergeant, a minimum of four (4) hours pay, but if he works an excess of four (4) hours, the Officer will be paid on an hour-to-hour basis, in accordance with Section “A” above.
Traffic Bureau and Officers from the Emergency Service
Unit assigned to Decontamination - in recognition that two (2) Police Officers are on call for six (6) months each per year, they shall each be paid an annual stipend of Five Hundred Dollars ($500.00) payable in December. If the call-out is serviced by more than two (2) Police Officers, then the Five Hundred Dollars ($500.00) will be prorated among those Officers.
Effective January 1, 1995 shift Sergeants will receive
two (2) compensatory days off for time preparing for each shift and time spent completing the shift. Said compensatory time must be taken in the year earned and shall not accumulate.
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ARTICLE VIII
THIRD-PARTY ASSIGNMENTS
1. Effective January 1, 1992, all Police Officers will be
eligible to engage in third-party assignments.
2. All outside details shall be subject to the approval of
the Chief of Police or his designee. No employee is allowed to engage in third-party work activity on his own without the knowledge and consent of the Chief of Police or his designee.
Once written request for police services has been
approved by the Chief of Police or his designee, the assignment of police personnel shall be made in accordance with a rotation list for this purpose.
Any employee covered by this Agreement who is not in good
standing with the Department (i.e. on disciplinary layoff, etc.) will not be considered for assignment for outside details.
Workers’ compensation will protect the Police Officer
while he is on the third-party worksite. Such coverage to be consistent with the Morris County Joint Insurance Fund or the Township’s existing workers’ compensation insurance carrier.
25-RF
The Police Officer working on third-party assignment will
be paid at a rate established by this Article. Third-party work
hours shall be deemed to be exclusive of the regular municipal work week and shall not qualify for any Township benefit.
Officers working third-party assignments may, at no cost
to the Township, wear a Class B uniform or uniform designated by the Chief of Police where appropriate with the prior approval of the Chief of Police.
The Officer may only carry his authorized municipality-
issued weapon while on third-party work assignments. Only municipal vehicles shall be used for third-party work.
The Township agrees to bill the requesting party for
services rendered and shall make payment to the Employee in the first pay period following receipt of payment by the Township.
The rate for third-party work shall be increased to
$55.00 per hour on or after the date of the execution of this Agreement through December 31, 2009. Should a third-party contractor honor an hourly rate less than these values, the Township will not make up the difference.
11. The Township will charge an administrative fee of $5 to the requesting party, which is included in the $55.00 per hour rate. 26-RF
The Chief of Police or his designee shall allow an
officer to engage in third-party work provided that the Officer
works no more than sixteen (16) hours of regular work hours and third-party work hours. The Officer will have at least eight (8) hours off before returning to work. The chief of Police may grant permission to exceed sixteen (16) hours on a case-by-case basis.
13. Any additional expense that may arise due to an officer performing a non-police function while on a third-party work assignment shall be the sole responsibility of the employee.
27-RF
ARTICLE IX
LONGEVITY
- In addition to base pay, the Employer agrees to pay
longevity to all eligible employees covered by this Agreement as follows:
Effective Effective
After: 1/1/2005 1/1/2006
5 years of service $1,150 $1,250
10 years of service $1,450 $1,650
15 years of service $1,950 $2,150
20 years of service $2,450 $2,650
A. Effective, January 1, 2006, longevity payments will be paid on a bi-weekly basis with pension contributions made by the Township and the officers.
C. To the extent legally permissible, longevity shall not be
included in base salary other than for employee pensions.
D. A condition precedent relative to longevity eligibility
is as follows: Years or service relates only to length of service as a sworn Police Officer in the employ of the Township of Rockaway.
E. The Township shall circulate for verification, a list of
sworn Police Officers and their individual dates of hire as sworn Police Officers in Rockaway Township. That list as 28-RF confirmed shall be appended to the agreement for the purpose of
determining eligibility for the application of longevity payments.
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ARTICLE X
EDUCATION BENEFITS
A. Reimbursement for College Courses - The Township
agrees to reimburse one hundred percent (100%) of tuition and books for all employees enrolled in an accredited course of study at any state college, state university, or county college towards an Associate, Bachelor, Masters’ Degree in Police Science or Public Safety, Social Science (where Union can correlate as Police Science, Juris Doctor Degree (or its equivalent)Ph.D., or other related field as approved by the Business Administrator, if monies for such tuition are not available through other governmental source or any other source other than the individual employee.
1. Out of State Schools - Township will
consider attendance at an out of state college or university. If permission to attend an out-of-state college or university is granted and if monies for such tuition are not available through other financial aid, the Township will reimburse tuition in accordance with the prevailing schedule of William Paterson State College. Notice under this Section shall be made for 30-RF the Business Administrator’s approval prior to enrollment.
B. Reimbursement Requirements - Non-transferable
credits and grades of “D” shall not be reimbursed in any manner. To qualify for reimbursement for tuition and books under paragraph A above, a “C” grade or better is required for undergraduate reimbursement, and a “B” grade or better is required for graduate reimbursement.
C. Reimbursement Procedures - To qualify for
reimbursement under paragraph A above, a requisition must be submitted to the Township on the form and in the manner prescribed for payment of all vouchers, to which there must be attached:
1. A certificate or grade report from the institution giving the title of the approved course, and indicating successful completion as outlined in paragraph B above;
2. A receipted voucher for tuition costs including its payment for the specified approved course at the institution in question; and
3. A receipted voucher for the costs of books purchased and required in connection with the approved course.31-RF
All vouchers for tuition and book reimbursement shall be submitted to the Administrator within sixty (60) days of receipt of document of the particular semester in which the courses are taken. All monies due shall be paid within thirty (30) days of receipt by the Township of all documentation.
D. College Incentive Program
1. In addition to the base salary herein stated, all full time active Police Officer shall receive $18.00 per credit earned through and including completion of Juris Doctor Degree (or its equivalent) or Ph.D. All college incentive payments shall be made in a lump sum on the second payday in January of each year, and shall be determined with reference to credits earned as the preceding January 1st.
2. Any employee participating in this program who fails to continue his education for more than one (1) year without the Township’s permission, shall lose the dollar remuneration given for the educational credits acquired. However, an employee shall not lose the dollar remuneration attained for the completion of an Associate Degree in Police Science or Public Safety or other related field as approved by the Administrator32-RF if he fails to continue his education for more than one (1) year towards a Bachelors Degree or a Masters Degree or Juris Doctor Degree (or its equivalent) or Ph.D.
3. Any employee with existing credits must complete one (1) approved course towards the Police Science or Public Safety Associate Degree or Bachelors Degree or a Masters Degree or a Juris Doctor Degree (or its equivalent) or Ph.D. or other related field as approved by the Administrator in order to gain a dollar remuneration benefit of the existing credits held. All documents currently in the Township’s possession shall be proof for payment of college incentive monies.
4. Any employee achieving a law degree in this program
shall agree to serve the Township in the legal
field for a mutually agreed period of time.
Effective January 1, 1995 and thereafter, a Juris
Doctor Degree (or its equivalent) or Ph.D. will not 33-RF be entitled to the college incentive program
benefit, except to employees enrolled in Juris
Doctor Degree (or its equivalent) or Ph.D. program
prior to January 1, 1995.
34-RF
ARTICLE XI
EXPENSE REIMBURSEMENT
A. Any employee who expends money legitimately as a part of his/her official duties will be reimbursed by approval voucher or petty cash for the money expended, provided that maximum reimbursed for dinner shall be $12.00, for lunch shall be $8.00, and for breakfast shall be $4.00, and provided further that proposed travel and lodging expenses shall be submitted for prior approval of the Chief or his designee.
B. It is agreed between the Union and the Township that all travel reimbursement regarding use of employee’s automobile for business will be at $0.25 per mile. Employees may use their personal automobile only if a Township vehicle is unavailable. Mileage computations will be determined from the Municipal Building or the employee’s home, whichever is less. Receipted tolls and parking expenses shall also be reimbursed.
35-RF ARTICLE XII BEREAVEMENT LEAVE
Employees shall be granted time off without deduction from pay for death in the immediate family, from date of death through the day after the funeral. “Immediate family” means father, mother, stepfather, stepmother, spouse, child, foster child, stepchild, sister, brother, sister/brother-in-law, niece, nephew, aunt, uncle, mother-in-law, father-in-law, or grandparent of the employee or employee’s spouse. It shall also include relatives of the employee residing in the employee’s household.
36-RF
ARTICLE XIII UNIFORM REPLACEMENT
A. It shall be the practice of the Township to provide the
following Police uniforms for a new officer:
1. Shoes - two (2) pairs
2. Shirts - three (3) long sleeves and four (4) short sleeves
3. Pants - three (3) pairs
4. Hat - one (1) saucer and one (1) winter
5. Ties - two (2)
6. Body armor - one (1)
7. Jackets - one (1) spring and one (1) winter
The officer shall have the option of purchasing a nylon jacket or the approved leather jacket. The difference in costs of the leather jacket will be borne by the officer.
8. Rain coats - one (1)
9. Rubber boots - one (1)pair
B. Members of the Department covered by this Agreement will
receive a clothing maintenance allowance of $625.00. During each year in question, said clothing maintenance shall be paid by the 12th pay period.
37-RF C. Employees covered by this Agreement will receive a
uniform allowance of $875.00. Effective on January 1, 2006, the clothing allowance shall be terminated and the payment shall be included in base salary for pension purposes only to the extent legally permissible.
D. Any officer who has been assigned to the Detective Bureau for a period of five (5) years and is then transferred to a uniform function will receive an initial uniform issue which shall consist of items listed in Section A, above.
E. Uniforms or clothing worn while on duty or in the line ofduty that become torn or ripped or lost will be replaced by the Department. If the leather jacket is torn, ripped or lost, the Township will replace value of nylon jacket only, unless the leather jacket damaged was originally issued by the Township, in which case the Township will replace said leather jacket.
Personal property of an employee used in police duty will also be reimbursed, provided that the Township’s obligation shall not require the expenditure of more than $200.00 per incident per item.
38-RF F. A bullet proof vest will be provided to each bargaining
unit member once every five (5) years on his/her anniversary
date, provided the vest is routinely used. Routine use of vest will be determined by the shift supervisor.
G. All Officers who are required to purchase
clothing/equipment to attend basic police training at the Police Academy shall be reimbursed $300 for said expenditures upon satisfactory completion of his/her probationary period with the Township.
39-RF
ARTICLE XIV
GRIEVANCE PROCEDURE
A. DEFINITIONS:
1. A “Grievance” is a claim by a member of the Department arising out of the interpretation or application of this Agreement or a claim of lack of equality in treatment in employment or promotion.
2. An “Aggrieved member of the Department” is the person making the claim.
3. A “party in interest” is the member of the Department or persons making the claim and any person who might be required to take action or against whom action might be taken in order to resolve the claim.
B. PURPOSE:
The purpose of this procedure is to secure at the lowest possible level, equitable solutions to the problems which may from time to time arise affecting the members of the Department. Both parties agree that these proceedings will be kept as informal and confidential as may be appropriate at any level of the procedure. It is hoped that, if the Officer does not desire to use this grievance procedure, that whatever grievance he may 40-RF have shall be brought up at the quarterly grievance meeting which can be acted on informally.
C. PROCEDURE:
1. All grievances and responses shall be initiated in writing and shall proceed in writing through all steps. To be effective, such written grievances must set forth in detail the facts underlying the grievance, the specific contract provisions at issue, the relief sought and a detailed statement of the reasons why the decisions rendered below (if any) are claimed to be unsatisfactory to the aggrieved person.
2. An aggrieved member of the Department shall notify his/her Lieutenant, in writing, of the nature of the grievance within ten (10) days of the event giving rise to the grievance. Within five (5) days of receipt of the notice, the Lieutenant shall meet with the aggrieved Officer and attempt to adjust or resolve such grievance. The Lieutenant shall render his decision, in writing, within five (5) days after such meeting.
3. If the grievance is not resolved to the satisfaction of the aggrieved member of the Department, he may present the 41-RF
grievance to the Police Chief, in writing, within ten (10) days after the receipt of the decision of the Lieutenant. Within five (5) days of receipt of the notice, the Police Chief shall meet with the aggrieved officer and attempt to adjust or resolve such grievance. The Police Chief shall render his decision in writing, within five (5) days after such meeting.
4. If the grievance is not resolved to the satisfaction of the aggrieved member of the Department, he/she may present the grievance to the Administrator, in writing, within ten (10) days after receipt of the decision of the Police Chief. In case of disciplinary action, the written notice to the Administrator shall be presented within ten (10) days after receipt of the Police Chief’s decision. Within seven (7) days after the Administrator receives such a notice, he/she shall arrange to meet with the aggrieved member of the Department and attempt to adjust or resolve such grievance. The Administrator shall render his/her decision, in writing within ten (10) days after such meeting.
5. If the grievance is not resolved to the satisfaction of the aggrieved member of the Department, he/she may, within 42-RF
fifteen (15) days after receipt of the Administrator’s decision, notify the Administrator in writing, that he/she wishes to take the matter to binding arbitration.
(a) Within ten (10) days after the service of such written notice of submission to arbitration, the Administrator on behalf of the Township, and the aggrieved member of the Department shall select a mutually acceptable arbitrator according to the rules and procedures of the Public Employment Relation Commission. However, no arbitration shall commence within thirty (30) days of the Administrator’s decision. If during such time the member of the Department elects to pursue the Civil Service Appellate remedies, the matter shall be withdrawn and no arbitration hearing shall be heard.
(b) The arbitrator selected shall hold hearings promptly and shall issue his/her decision no later than twenty (20) days from the date of 43-RF
the close of the hearing, or, if oral hearings have been waived then from the date of the final statements and proof on the issues are submitted to him/her. The arbitrator’s decision shall be in writing and shall set forth his/her findings of fact, reasoning and conclusions on the issues submitted. The arbitrator shall be without power or authority to modify, add to, subtract from, or in anyway whatsoever alter the provisions of this Agreement. The decision of the arbitrator shall be submitted to the Administrator and the aggrieved member of the Department and shall be binding on the parties.
(c) All the costs of the arbitration, including the costs for the services of the arbitrator, but not including any attorney’s fees shall be borne equally by the Township and the aggrieved employee.
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ARTICLE XV
SICK LEAVE
A. All officers shall receive one (1) day per month during
the first calendar year of service and fifteen (15) days per year in second and all subsequent years of service. All unused sick leave will be accumulative for length of service.
B. Sick leave may be utilized by employees when they are
unable to perform their work by reason of personal illness, accident, or exposure to contagious disease.
C. If an employee in the line of duty is incapacitated and
unable to work because of an injury, he/she shall be entitled to injury leave with full pay during the period in which he/she is unable to perform his/her duties, as certified by a physician designated by the Township. Such payments shall be continued when an employee is placed n disability leave or pension, and reduced by any payment received by Workmens’ Compensation.
D. REPORTING OF ABSENCE ON SICK LEAVE:
1. If an employee is absent for reasons that entitle him/her to sick leave, a superior shall be so notified prior to the employee’s
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starting time. Employee shall attempt to report such anticipated absence at least two (2) hours prior to the start of his assignment.
(a) Failure to notify a superior may be a cause of denial of the use of sick leave for that absence and constitute a cause for disciplinary action.
(b) Absence without notice for five (5) consecutive days shall constitute a resignation.
E. VERIFICATION OF SICK LEAVE
1. An employee who shall be absent on sick leave for three (3) or more consecutive working days shall be required to submit acceptable medical evidence substantiating the illness. The Township may require proof of illness of an employee on leave. Abuse of sick leave shall be a cause for disciplinary action.
2. In case of leave of absence due to exposure to contagious disease, a certificate from a qualified physician shall be
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required. A copy of the certificate shall be made available to the Township Health Department.
3. The Township may require an employee who has been absent because of personal illness, as a condition of his return to duty, to be examined, at the expense of the Township, by a physician designated by the Township. Such examination shall establish whether the employee is capable of performing his/her normal duties and that his return will not jeopardize the health of other employees. Upon return to duty, an employee may be assigned light duty during a temporary recuperative period of thirty (30) days if approved by the Chief and substantiated by medical examination, and such assignment may be extended for additional thirty (30) day periods if approved by the Chief and substantiated by medical examinations.
F. PAYMENT FOR UNUSED ACCUMULATED SICK TIME AT CESSATION OF
EMPLOYMENT:
Upon cessation of employment with the Township of
Rockaway, employees with twenty-five (25) years of service with the Township of Rockaway shall receive full payment for all unused sick time. Any employee with less than twenty-five (25) 47-RF years of service with the Township of Rockaway will be paid one-half (½) pay for unused sick time. These provisions are subject to the limitations of paragraph H, herein.
G. 1) The Township agrees to continue deferred compensation
plan wherein excessive sick time may be applied thereto or reimbursed to the employee. An employee may not sell back more than twenty-five (25) accumulated days per year. Employee must notify the Business Administrator, in writing, no later than November 1st, of the prior year as to how many days will be sold back. Reimbursed accumulated time will be payable within ninety (90) days after final budget approval by the Rockaway Township Council.
(2) A sick leave bank must be maintained by each employee to receive benefits in G.(1) above. Said bank must contain a minimum of sixty (60) days.
H. Effective January 1, 1997, employees shall be compensated for a maximum of 1,500 hours of unused sick time that has been accumulated by the employee. While additional sick hours may be accumulated, the employees will not be compensated for these additional hours in accordance with Paragraph F, above. The employee will be able to sell back 48-RF additional hours as stated above in paragraph G. Current employees with more than 1,500 hours unused sick time accumulated through 1997, will be permitted to cap their sick time at the level they have reached as of January 1, 1997.
49-RF ARTICLE XVI VACATIONS
A. Up to one (1) year of service, one (1) working day’s
vacation for each month of service; after one (1) year and up to five (5) years of service, twelve (12) working days’ vacation; from six (6) years and up to ten (10) years of service, fifteen (15) working days’ vacation; and after ten (10) years, one (1) additional day for each year of service with a maximum of twenty (20) working days’ vacation. Effective January 1, 1994, one additional vacation day will be granted for each year after twenty (20) years of service to the Township to a maximum of twenty-five (25) days vacation time. Where in any calendar year the vacation or any part thereof is not granted by reason of pressure or municipal business, such vacation periods or parts thereof not granted shall accumulate and shall be granted during the next succeeding calendar year.
B. Effective January 1, 1998, employees will be allowed to
carry over a maximum of ninety (90) unused vacation days from year to year. Employees with more than ninety (90) days of unused vacation days as of January 1, 1998, will be capped at the level in which they are at as of January 1, 1998.50-RF C. Vacation time will be granted with the approval of the Police Chief.
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ARTICLE XVII
HOLIDAYS
- The members of the Department will be granted sixteen
(16) holidays which shall be taken as part of their vacation time during the current year of the contract. Holiday time will be granted with the approval of the Police Chief.
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ARTICLE XVIII
HOSPITALIZATION AND MEDICAL BENEFITS
A. The Township shall continue to provide enrollment in the
hospital and medical benefits program, the dental expense insurance and the prescription insurance presently in existence; as well as Major Medical and Rider J coverage and enrollment in a prescription eye glass plan and a disability insurance plan.
Prior to entering the Joint Insurance Program, the Township will insure that equivalent or better coverage is available. If such a plan is not available, the Township must negotiate with the FOP the benefits plan to be entered.
Until such time that the coverage described in paragraph A above is available through the Joint Insurance Fund, the Township agrees to continue to provide current coverage.
B. Union agrees to self-insured hospitalization, medical
benefits and dental insurance plan supplied through the Morris County Joint Insurance Program when available provided that coverage under the Joint Insurance Program will be equal to or better that coverage currently in existence.
53-RF C. Effective April 1, 1998 bargaining unit members shall
contribute a co-payment of $15.00 per month toward health
insurance in accordance with the side bar letter of agreement between the parties.
D. Effective upon execution of this Agreement, or as soon
thereafter as possible, bargaining unit members shall pay $2.00 co-pay for mail order, $3.00 co-pay for generic and $5.00 co-pay for brand name prescription drugs.
54-RF ARTICLE XIX
RETIREMENT AND INSURANCE
A. It is agreed by and between the parties that the
presently existing pension coverage by the Police and Firemen’s Retirement System of New Jersey will be maintained and continued, and further the current life insurance policy with the Massachusetts Mutual Insurance Company or an insurance company authorized to do business in the State of New Jersey be continued.
B. The Township will provide for the continuance of
hospitalization, medical, surgical, major medical, health, life, dental, prescription and accidental insurance coverage and the employer will assume the entire cost of such coverage and pay all the premiums for employees and spouse and/or dependents who have retired after twenty-five (25) years or more of service or retired on a disability within a state-administered pension plan or any retirement covered in Chapter 88 Laws of 1974.
C. A surviving spouse shall continue to receive health
insurance benefits if the active or retired employee dies, unless or until any of the following occurs:
a. the spouse remarries; or55-RF
b. the spouse is eligible for other health insurance; or
c. the spouse becomes eligible for Medicare.
Dependents of deceased active or retired employee shall receive health insurance benefits in accordance with the terms of the plan.
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ARTICLE XX
SALARY DEDUCTION
A. The Township agrees to deduct from the salaries of its
employees, subject to this Agreement, dues for the F.O.P. , in the amount to be advised by the F.O.P. each pay period. Such deductions shall be made in compliance with Chapter 310, Public Laws of 1967, N.J.S.A. (R.S.) 52:1A-15.9(e) as amended. The Township shall remit the dues deduction to the secretary on the tenth (10th) day after the last payroll paid for the prior month.
B. If during the life of this Agreement there shall be any
change in the rate of membership dues, the F.O.P. shall furnish to the Township written notice thirty (30) days prior to the effective date of such change.
C. The F.O.P. will provide the necessary checkoff
authorization form and the F.O.P. will secure the signatures of its members on the forms and deliver the signed forms to the designated Township officials. The F.O.P. shall indemnify, defend and save the Township harmless against any and all claims, demands, suits or other forms or liability that might arise out of or by reason of the action taken by the Township in reliance upon the salary deduction authorization card submitted 57-RF by the F.O.P. to the Township.
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ARTICLE XXI NO STRIKE CLAUSE
A. The Union covenants and agrees that during the term of
this Agreement neither the Union nor any person acting in its behalf will cause, authorize, or support nor will any of its members take part in any strike, (i.e. the concerted failure to report for duty, or willful absence of an employee from his position, or stoppage or work or abstinence in whole or in part, from the full, faithful, and proper performance of the employees’ duties or employment) work stoppage, slow down, walkout, or other job action against the Township. The Union agrees that such action would constitute a material breach of this Agreement.
B.In the event of a strike, slowdown, walkout, or other job
action, it is covenanted and agreed that participation in any such activity by a Union member shall entitle the Township to invoke any of the following alternatives;
1. Withdrawal of dues and deduction privileges;
2. Such activity shall be deemed grounds for termination of employment of such employee or employees, subject, however, to the application of the Civil Service Law.59-RF C. The Union will actively discourage to prevent or
terminate any strike, work stoppage, slowdown, walkout, or other job action against the Township.
D.Nothing contained in this Agreement shall be construed to
limit or restrict the Township in its right to seek and obtain such judicial relief as it may be entitled to have in law or equity for injunction or damages or both n the event of such breach by the Union or its members.
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ARTICLE XXII NON-DISCRIMINATION
A. There shall be no discrimination by the Township or the
Union against an employee on account of age, race, color, creed, sex or national origin.
B. There shall be no discrimination, interference, restraint or coercion by the Township or any of its representatives against any of the employees covered under this Agreement because of their membership or non-membership in the Union or because of any lawful activities by such employee on behalf of the Union. The Union, its members and agents, shall not discriminate against, interfere with, restrain or coerce any employees covered under this Agreement who are not members of the Union and shall not solicit membership in the Union for the payment of dues during working time.
61-RF ARTICLE XXIII
LENGTH OF AGREEMENT AND RETROACTIVITY
The term of this Agreement shall be from January 1, 2005 to
December 31, 2009. All salaries, wages (including overtime) stated herein to be applicable to calendar year 2005, shall be paid retroactive to January 1, 2005 or to that date on which members of the Department shall have been employed, or were promoted if later.
62-RF ARTICLE XXIV
FULLY BARGAINED CLAUSE
A. This Agreement represents and incorporates the complete
and final understanding and settlement by the parties on all bargainable issues which were or could have been the subject of negotiations during the term of this Agreement. Neither party will be required to negotiate with respect to any such matter whether or not covered by this Agreement and whether or not within the knowledge or contemplation of either or both of the parties at the time they negotiated or signed this Agreement.
B. This Agreement shall not be modified in whole or in part
by the parties except by an instrument in writing duly executed by both parties.
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ARTICLE XXV
MISCELLANEOUS PROVISIONS
Whenever a Federal, State, or Local holiday has been declared which is not of the regular holidays under the terms of this Agreement, then all officers shall be allowed compensatory time off for said Federal, State, or Local holiday to be taken in accordance with Article VIII.
B. In the event the Township closes the municipal offices
early due to an emergency, employees working that day, at the time of closure, will receive equal time off at a later date.
64-RF ARTICLE XXVI
SEPARABILITY AND SAVINGS
If any provisions of this Agreement or any application of the
Agreement to any employee or group of employees is held to be invalid by operation of law, executive order or by a court or other tribunal of competent jurisdiction, such provisions shall be inoperative, but all other provisions shall not be affected thereby and shall continue in full force and effect.
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ROCKAWAY TOWNSHIP TOWNSHIP OF ROCKAWAY
FRATERNAL ORDER OF POLICE
LODGE NO. 31
By: __________________________ By: _____________________
By: __________________________
By: ___________________________
ATTEST ATTEST
______________________________ _________________________
DATED: _______________________
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