HILLSDALE PUBLIC SCHOOLS
HILLSDALE, NEW JERSEY
AGREEMENT BETWEEN
HILLSDALE BOARD OF EDUCATION
AND
HILLSDALE ASSOCIATION OF SCHOOL ADMINISTRATORS
FOR THE PERIOD
JULY 1, 2008 TO JUNE 30, 2011
TABLE OF CONTENTS
ARTICLE PAGE NO.
I. Recognition. . . . . . . . . . . . . . . . . . . . 1
II. Grievance Procedure. . . . . . . . . . . . 2-6
- Sick Leave and
Temporary Leaves of Absence. . . 7-8
- Insurance and Other Benefits. . . . . . 9-11
V. Professional Advancement. . . . . . . . 12
VI. Sabbatical Leave. . . . . . . . . . . . . . . . . 13
VII. Assignment of Administrators. . . . . 13
VIII. Payment for Unused Sick Leave. . . . 13-17
IX. Salaries. . . . . . . . . . . . . . . . . . . . . . . . . 18
X. Duration of Agreement. . . . . . . . . . . 19
- 1 -
ARTICLE I – RECOGNITION
The Hillsdale Board of Education, after examination of all signed
authorization cards, hereby recognizes the Hillsdale Association of School
Administrators as the exclusive negotiating representative in accordance with
the provisions of Chapter 303, New Jersey Public Laws of 1968 for the
following personnel:
Principal, Meadowbrook School
Principal, Ann Blanche Smith School
Principal, George G. White School
Assistant Principal, George G. White School
Supervisor of Special Services
Supervisor of Instruction/Technology
This recognition shall not impair the rights of any employee or group of
employees under Section 19, Article I, of the New Jersey Constitution.
- 2 -
ARTICLE II – GRIEVANCE PROCEDURE
Definition:
A “grievance” shall mean a complaint by an employee of the Public
School System or the Hillsdale Association of School Administrators who claims
that there has been to him a personal loss, injury, or inconvenience because of a
violation, misinterpretation, misapplication, or inequitable application of the
contract, an administrative decision, including a disciplinary determination,
and/or an established policy governing the employees’ terms and conditions
of employment. The term “grievance” shall not apply to:
- any matter for which a method of review is prescribed
- any rule or regulation of the State Commissioner of Education.
The Board hereby declares as a statement of policy that any employee
of the Board invoking the Grievance Procedure herein set forth shall be free
from any prejudicial or punitive action by reason of invoking such procedure
or by reason of Association activities.
A grievance to be considered under this procedure must be initiated
by the employee or Hillsdale Association of School Administrators within
thirty (30) calendar days of its occurrence, assuming the employee or
Hillsdale Association of School Administrators could reasonably be expected
to do so. - 3 -
ARTICLE II (continued)
Procedure:
Level I - Superintendent of Schools (Informal)
Any member of the Association who has a grievance shall discuss it
first with the Superintendent of Schools in an attempt to resolve the
matter informally at that level.
Level II - Superintendent of Schools
If, as a result of the discussion, the matter is not resolved to the
satisfaction of the employee within five (5) school days, he shall set
forth his grievance in writing to the Superintendent specifying:
- The nature of the grievance – including what contract
provisions, Board Policy, or Administrative decision
is grieved and what remedy is being sought.
- The nature and extend of the injury, loss or
- The results of previous discussions.
The Superintendent shall communicate his decision to the
employee in writing within five (5) school days of receipt of the
written grievance.
- 4 -
ARTICLE II (Continued)
Procedure: (Continued)
Level III - Board of Education
If the grievance is not resolved to the employee’s satisfaction, he may
request a review by the Board of Education within five (5) school days.
The request shall be submitted in writing through the Superintendent
of Schools who shall attach all related papers and forward the request
to the Board of Education within five (5) school days. The Board, or a
committee thereof, shall review the grievance and may hold a hearing
with the employee within thirty (30) calendar days of receipt of the
grievance by the Board. The Board shall render a decision in writing
within thirty (30) calendar days of receipt of the grievance by the Board
or within thirty (30) calendar days of the date of the conclusion of the
hearing with the employee.
Level IV - Arbitrator
If the employee is dissatisfied with the decision of the Board of Education,
the employee or the Hillsdale Association of School Administrators may
request the appointment of an arbitrator, such request to be made known
to the Superintendent no later than two weeks after the decision,
in writing, to the Board of Education was made known.
- 5 -
ARTICLE II (Continued)
Procedure: (Continued)
Level IV (Continued)
Nothing in this agreement shall prevent the Board and the Association
from requesting arbitration on items which are in consonant with the
definition of grievance.
The following procedure will be used to secure the services of an
arbitrator:
- A request will be made to P.E.R.C. to submit a roster of persons
qualified to function as an arbitrator in the dispute in question.
- If the parties are unable to determine a mutually satisfactory
arbitrator from the submitted list, they will request that P.E.R.C.
submit a second roster of names.
- If the parties are unable to determine within ten (10) school days
of the initial request for arbitration a mutually satisfactory
arbitrator from the second submitted list, P.E.R.C. shall be
requested to designate an arbitrator.
The arbitrator shall limit himself to the issues submitted to him and shall
consider nothing else. He can add nothing to, nor subtract anything from,
the Agreement between the parties or any policy of the Board of
Education.- 6 -
ARTICLE II (Continued)
Procedure: (Continued)
Level IV (Continued)
The recommendations of the arbitrator shall only be advisory. Only the
Board and the aggrieved and his representatives shall be given copies of
the arbitrator’s report of findings and recommendations. This shall be
accomplished within thirty (30) days of the completion of the hearings.
Costs:
The cost for the services of the arbitrator, including per diem expenses
if any, and actual and necessary travel and subsistence expenses, will
be borne equally by the Board of Education and the Hillsdale
Association of School Administrators. Any other expenses incurred shall
be paid by the party incurring same.
- 7 -
ARTICLE III – SICK LEAVE AND TEMPORARY LEAVES OF ABSENCE
Members of the Hillsdale Association of School Administrators shall be
entitled to the following leaves of absence with full pay each school year:
- Sick days shall be in accordance with Title 18A, Education, NJ Statutes
Annotated, excepting that twelve-month employees shall be entitled
to twelve (12) cumulative sick days per year.
- Five (5) days for personal, religious, legal, business, paternity, household,
or family matters which require absence during school hours.
Application to the Superintendent of Schools for the personal leave
shall be made at least three (3) days before taking such leave except in
the case of an emergency. The applicant shall not be required to state
reasons for taking such leave other than he is taking it under this
section. These days will not be taken immediately prior to or immediately
following a legal holiday or school holidays.
- Professional Days - - The number of days as required with prior approval
- Death in the Immediate Family - - Up to five (5) days at any one time in
the event of death of a member’s spouse, child, children-in-law, parent,
parent-in-law, sister, brother, sister – or brother-in-law, or any other
member of the immediate household.
- 8 -
ARTICLE III (Continued)
- Death Outside the Immediate Family - - One (1) day at any one time
in the event of death of a relative. If death occurs at a distance,
extended time for traveling may be granted by the Superintendent
with pay.
- Death of a Staff Member or Student - - The members designated by the
Superintendent shall be granted time off to attend the funeral.
- Illness or Emergency in the Immediate Family - - (As defined in D. of
this Article.) All members shall be granted three (3) days’ absence during
any given school year without loss of pay for illness or emergency in the
immediate family. In addition, any member may claim two (2) additional
days at the rate of salary, during any school year for the same purpose.
- Military Service - - Time necessary for members called into temporary
duty of any unit of the U.S. Reserves or State National Guard, provided
such obligations cannot be fulfilled on days when school is not in session.
This will be in accordance with statutory requirements.
- Jury Duty - - Members who are required to serve on jury duty will give
the Board all monies received for such services. For the protection of the
member and for proper payroll accounting and audit, every absence must
be reported in writing to the Superintendent.
- 9 -
ARTICLE IV - - INSURANCE AND OTHER BENEFITS
A. Generally: - - The Administrators shall be entitled to receive whatever
fringe benefits are given to the teaching staff of the Hillsdale School
District.B. Health Plan - - The Board will pay the full premium for individuals and
eligible dependents for all health insurance presently included in the
New Jersey School Employee Health Plan.
C. Dental Insurance - - The Board shall provide for coverage of eligible
employees and eligible dependents in the New Jersey Dental Plan, Inc.,
or other plan which is mutually acceptable. An “eligible employee”
under this Paragraph B of this Article IV shall be an employee who is
eligible to receive the Health Plan benefits of Paragraph A of this
Article IV. The plan provided will have a $2000 calendar year maximum.
D. Vision Care Compensation - - The Board shall reimburse the Principals
and Supervisors a sum not to exceed $900 for an optical examination
and/or eyeglasses during the three years of this agreement. All
reimbursements will be supported by documented receipts of payments.
E. All members are to be granted the established holidays in the school
calendar which are granted to teachers except as directed by the
Superintendent.
- 10 -
ARTICLE IV (Continued)
F. Vacations for member on the 12-month contract shall be one calendar
month as requested by the member and approved by the Superintendent.
Vacations will usually take place between July 1 and August 31 as
requested by the employee and approved by the Superintendent. All
members shall be available one week prior to the opening of school in
September. Unused vacation days may be carried into the following
year subject to the approval of the Superintendent.
G. Membership Fees - - The Board shall pay the membership dues for each
administrator for the following organizations:
- Bergen County Elementary & Middle School
Administrators Association
- New Jersey Principals and Supervisors Association
- National Association of Elementary School Principals
The Supervisor of Special Services and the Supervisor of Instruction/
Technology may join alternate professional associations and will be
reimbursed up to the maximum cost of membership for those organizations
listed above.
- 11 -
ARTICLE IV (Continued)
H. Meal Allowance – Administrators with the approval of the Superintendent
will be reimbursed for meals when required to stay for evening meetings
pursuant to the rules and regulations of the School Funding Reform Act
of 2008, N.J.S.A. 18A:7F-43 et. seq.
I. Disability Insurance – Administrators may elect to have funds deducted
from their salary for participation in a Group Disability Plan, which is
acceptable to both the Association and the Board of Education. Deduction
forms shall be filed with the Hillsdale School Business Administrator at
the start of each school year. The BOARD assumes no responsibility as
to ADMINISTRATOR participation in the plan; it shall make the elected
payroll deduction and payment to the plan selected.
- 12 -
ARTICLE V – PROFESSIONAL ADVANCEMENT
- The Board of Education will provide reimbursement for the cost of tuition,
including enrollment and laboratory fees, to members who voluntarily
engage in, and satisfactorily complete, educational courses beneficial
to the school system.
- To be eligible for reimbursement, members will be required to obtain
approval in writing prior to the start of a course from the Superintendent.
- Reimbursement will be made after satisfactory proof of completion of
the course is furnished by the member to the Board of Education.
- Each member shall be limited to reimbursement for one graduate
(three credit) course annually.
- The Board of Education will permit Principals’ to rotate equally their
attendance at a National Convention on an equal basis. A schedule of
such rotation will be made up by the Superintendent.
Convention expenses for Building Principals which include travel, hotel,
registration and meals are not to exceed $2500.00. Any expenses above the
stated amount are the responsibility of the designated Administrator.
Reimbursements for expenses at conventions are limited to the Administrator
only. All reimbursements for expenses must be submitted with a receipt.
- 13 -
ARTICLE VI - - SABBATICAL LEAVE
- A “SABBATICAL LEAVE POLICY” is applicable to members of the
Hillsdale Association of School Administrators which is in concert with
other professional staff members in the school district.
ARTICLE VII - - ASSIGNMENT OF ADMINISTRATORS
- Administrators will be given written notice of their tentative assignment
to a building for the ensuing school year on the date of issuance on
contracts and/or salary agreements. In the event of a change in building
assignment, the administrator will be notified of said change at the
earliest convenience in order for a discussion on the matter to be held.
ARTICLE VIII - - PAYMENT FOR UNUSED SICK LEAVE
- Subject to the conditions hereinafter set forth, an eligible employee who
retires or dies shall receive payment for unused sick leave. To be eligible
to receive such payment, the employee must satisfy all of the following
conditions:
- 14 -
ARTICLE VIII (Continued)
- The employee must have at least thirteen (13) years of service
(2008-09 and 2009-10) and twelve years (12) of service (2010-11)
in the Hillsdale School District as a certificated employee under
contract as of the effective date of retirement or the date of death.
In computing the required years of service, any paid
or unpaid leave of absence having a time duration of one-half of
a school year or longer, other than a sabbatical leave, shall not
be counted.
- The employee must have at least sixty-five (65) days of
accumulated sick leave as of the effective date of retirement or
the date of death. In computing the required number of days of
accumulated sick leave, only sick leave days accruing under the
provisions of N.J.S.A. 80A:30-2 shall be counted. In no event
shall sick leave days accruing or awarded under the provisions
of N.J.S.A. 18A:30-2.1, 18A:30-6 or any other law be counted.
- 15 -
ARTICLE VIII (Continued)
- Where the claim for payment of unused sick leave is based upon
the retirement of the employee, the employee must have filed a
bona fide application for retirement with the Teachers Pension and
Annuity Fund under the provisions of N.J.S.A. 18A:66-1 et seq, and
the application so filed must request the payment of a pension
commencing immediately on the effective date of the employee’s
retirement from the Hillsdale School District; it being the intention
of the parties to this agreement that a deferred retirement of the
employee shall not qualify for the payment of unused sick leave.
- A written application requesting payment for unused sick leave
shall be filed by or on behalf of the employee with the Hillsdale
Board of Education no later than twelve (12) calendar months
immediately following the effective date of retirement or the
date of death of the employee, whichever shall first occur. In no
event shall payment for unused sick leave be made if the required
application is filed after the expiration of the twelve (12) month
period.
- 16 -
ARTICLE VIII (Continued)
B. Where the claim for payment of unused sick leave is based upon
the retirement of an employee for reasons other than physical or mental
disability, the employee must give written notice of an intention to
retire to the Hillsdale Board of Education as outlined in section F of
this Article VIII.
A written notice of intention to retire complying with the
provisions of this Paragraph F may be filed with the Hillsdale Board
of Education in lieu of the written application specified in Section (4) of
Paragraph D of this Article VII, if such written notice of intention to retire
is filed prior to the expiration of the twelve (12) month time period
specified in said Section (4) of Paragraph D; it being the intention of
the parties to this agreement that no payment for unused sick leave shall
be paid to any employee unless either the written application specified
in Section (4) of Paragraph D or the written notice of intention to retire
specified in the Paragraph E is filed with the Board prior to the expiration
of the twelve (12) month period specified in Section (4) of Paragraph D.
- 17 - ARTICLE VIII (Continued)
C. Payment for unused accumulated sick leave under this Article VIII shall
be at the rate of $80.00 per day for all days of unused sick leave
accumulated by an eligible employee provided, however, that the
maximum total payment to any eligible employee for all sick days
of unused sick leave accumulated by the employee shall not exceed the
total sum of $16,000. Payment shall be made only for unused sick leave
days accumulated by an eligible employee under the provisions of
N.J.S.A. 18A:30-2 and not under any other provision of law.
Sick leave days accumulated by an employee while serving in a
part-time position (less than 22 hours per week) shall not be eligible
for payment. No payment shall include interest of any kind.
- When the employee is living at the time of payment of this
benefit, payment shall be made directly to the employee.
- When the employee is deceased at the time of payment of
this benefit, payment shall be made to the person named by
the employee as beneficiary to receive this benefit on a
“Beneficiary Designation” form provided by the Hillsdale
Board of Education. If the employee shall fail to name a
beneficiary to receive this benefit of if the person so named
shall be deceased at the time of payment of this benefit, payment
shall be made to the employee’s estate.
- 18 - ARTICLE IX - - SALARIES
- Salaries for all full-time administrators shall be as set forth in the Salary
Guide Schedule for the 2008-09, 2009-10, and 2010-11 school years in
Schedule “A”, attached.
- Increases are not automatically granted. A satisfactory rating upon
evaluation by the Superintendent each year is essential for an increase
to be granted. Withholding of an increment will be done in accordance
with Title 18:29-14.
- Administrators hired before January 1 will be entitled to move to the
next step on guide in accordance with item two (2) above. Administrators
hired after January 1 will repeat the step on guide.
- The Board of Education agrees to compensate Administrators who have
completed the following years of service in the Hillsdale School System
at the indicated annual stipend:
2008-2011
10 years $1400
15 years 1900
20 years 2400
24 years or more 2900
Such service shall be completed prior to July 1 for twelve-month employees.
No credit shall be given for those years in which there were unpaid leave of
absences.- 19 -
ARTICLE X - - DURATION OF AGREEMENT
This Agreement shall be effective as of July 1, 2008, and shall continue in the
effect for a period of three (3) years ending June 30, 2011, provided, however, that
if a successor Agreement is not entered into between parties hereto or on before
July 1, 2011, the present Agreement shall remain operative and binding upon the
parties until such successor Agreement becomes effective.
In witness whereof the parties hereto have caused this Agreement to be
signed on the day and year first written.
HILLSDALE ASSOCIATION OF SCHOOL ADMINISTRATORS
By:
________________________________ DATE:___________________
Noreen Hajinlian, President
By: ________________________________ DATE:___________________
Angela Iskenderian, Secretary
HILLSDALE BOARD OF EDUCATION
By: ________________________________ DATE:___________________
James D. Hayden, Jr., President
By: ________________________________ DATE:___________________
Lirca R. Garcia, Secretary
HILLSDALE PUBLIC SCHOOLS
HILLSDALE, NEW JERSEY
ADMINISTRATORS’ SALARY GUIDE - - SCHEDULE “A”
Principals
Step 2008-09 2009-10 2010-11
1 $115,300 $119,000 $122,400
2 $118,600 $122,300 $125,700
3 $121,900 $125,600 $129,000
4 $125,200 $128,900 $132,300
5 $128,500 $132,000 $135,300
6 $132,000 $135,500 $138,800
7 $135,500 $140,000 $142,000
8 $140,000 $145,500 $146,200
9 - - $151,500
“Middle School Principal will receive $5500 (2008-2009); $6000 (2009-2010); $6500
(2010-2011) more than the appropriate step on the Salary Guide.”
“A Supervisor of Special Services position will receive $6000 less than the appropriate step on the Salary Guide.”
Assistant Principal Salary Guide
Step 2008-09 2009-10 2010-11
1 $ 95,480 $ 98,000 $100,000
2 $ 97,850 $100,000 $102,500
3 $100,165 $102,500 $105,000
4 $102,525 $105,000 $107,500
5 $104,850 $107,500 $110,000
6 $107,425 $110,000 $112,500
7 $110,000 $112,500 $115,000
8 $113,500 $115,000 $117,500
9 - - $120,000
Supervisor of Instruction/Technology
Step 2008-09 2009-10 2010-11
1 $74,500 $77,000 $80,000
2 $77,000 $79,500 $82,500
3 $79,800 $82,300 $85,300
4 $82,600 $85,100 $88,000
5 $85,600 $88,100 $91,000
6 $88,800 $91,300 $94,200
7 $92,000 $94,500 $97,500
8 $95,000 $97,500 $100,000
9 - - $103,000
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